Document Controller

Sorigin Group; Pune District; On-site; INR 500,000 - 700,000; Full time

Job summary

Sorigin Group is seeking a Document Controller to manage and organize project documentation across EPC initiatives in the Oil & Gas sector. You will ensure accuracy, traceability, and timely distribution of technical and commercial documents.

The role requires knowledge of EDMS tools (Aconex, SharePoint, Documentum), adherence to ISO standards, and strong coordination with engineering teams, vendors, and clients to maintain document integrity across all project phases.

Qualifications

• Proven document control experience in engineering/procurement/construction.
• Familiarity with EDMS tools and document numbering systems.
• Knowledge of ISO documentation standards and compliance.

Responsibilities

• Establish and maintain document control systems for EPC projects.
• Manage lifecycle of drawings, reports, and vendor documents.
• Ensure documents comply with standards and client requirements.
• Coordinate with engineering, vendors, and clients for timely submissions.
• Maintain document registers, logs, and transmittals.
• Assist audits with traceable records and data integrity.

Skills

Document control

ISO standards

EDMS

Coordination

Attention to detail

Education

Bachelor's degree or diploma in Engineering/BBA

Tools

Aconex

SharePoint

Documentum

Job description

The Document Controller is responsible for managing, organizing, and maintaining all project-related documentation in compliance with company standards and industry regulations within the Oil & Gas sector. This role ensures accuracy, traceability, and timely distribution of technical and commercial documents across all project phases.

Key Responsibilities

• Establish and maintain document control systems for engineering, procurement, and construction (EPC) projects.
• Manage the lifecycle of documents including creation, review, approval, distribution, and archiving.
• Ensure all documents comply with company standards, client requirements, and regulatory guidelines.
• Control and track incoming and outgoing documentation such as drawings, specifications, reports, and vendor documents.
• Maintain document registers, logs, and transmittals.
• Coordinate with engineering teams, vendors, subcontractors, and clients to ensure timely document submission and approvals.
• Implement version control and ensure proper document numbering as per project standards.
• Perform quality checks on documentation for completeness and accuracy.
• Support audits by maintaining proper records and ensuring document traceability.
• Manage electronic document management systems (EDMS) and ensure data integrity.
• Assist in compiling final project dossiers, handover documentation, and close-out reports.

Skills Desired

• Bachelors degree or diploma in Engineering, Business Administration, or a related field.
• Strong knowledge of document control processes and standards (e.g., ISO standards).
• Experience with EDMS tools such as Aconex, SharePoint, Documentum, or similar platforms.
• Familiarity with engineering documentation (P&IDs, drawings, datasheets, etc.)
• Strong communication and coordination abilities, attention to detail & accuracy.

Other Requirements

• Readiness to work in US Time zones