Document Controller Executive

Varindera Constructions; Bengaluru; On-site; INR 400,000 - 600,000; Full time

Job summary

Varindera Constructions in Bengaluru seeks a detail-oriented Document Controller to manage the complete lifecycle of project documents. You will oversee the EDMS, maintain registers, ensure the use of the latest drawings, and generate control and status reports.

Responsibilities include coordinating with Planning, Engineering, and Site teams, archiving per ISO standards, and supporting project handover with as-built documentation. Strong organizational skills are essential.

Qualifications

• Experience with Electronic Document Management Systems (EDMS).
• Experience in managing engineering drawings and construction project documentation.
• Understanding of document numbering, revision control, and document workflows.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and record management skills.
• Attention to detail with high accuracy.
• Good communication and coordination skills.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Manage the complete lifecycle of project documents, including receipt, registration, distribution, tracking, storage, retrieval, and archival.
• Administer and maintain the EDMS.
• Ensure all engineering drawings, specifications, method statements, and project documents are controlled and updated.
• Maintain document registers, drawing registers, revision logs, transmittals, and document tracking reports.
• Ensure only latest approved drawings and documents are circulated to project teams and site personnel.
• Track drawing revisions, superseded documents, and document status to prevent use of obsolete information.
• Coordinate with Planning, Engineering, Design Consultants, Clients, QA/QC, Procurement, and Site Teams for submissions and approvals.
• Monitor document turnaround times and follow up with stakeholders for timely approvals.
• Prepare and maintain document control reports, pending submissions, and revision status reports.
• Archive project documents per procedures and contractual requirements.
• Ensure compliance with document control procedures, ISO standards, and project documentation requirements.
• Support project handover by compiling final documentation, as-built drawings, and close-out records.

Tools

EDMS

Engineering drawings

Document control

Job description

Role & responsibilities

• Manage the complete lifecycle of project documents, including receipt, registration, distribution, tracking, storage, retrieval, and archival.
• Administer and maintain the organization's Electronic Document Management System (EDMS).
• Ensure all engineering drawings, specifications, method statements, technical submittals, and project documents are properly controlled and updated.
• Maintain document registers, drawing registers, revision logs, transmittals, and document tracking reports.
• Ensure that only the latest approved drawings and documents are circulated to project teams and site personnel.
• Track drawing revisions, superseded documents, and document status to prevent the use of obsolete information.
• Coordinate with Planning, Engineering, Design Consultants, Clients, QA/QC, Procurement, and Site Teams for document submission and approvals.
• Monitor document turnaround times and follow up with stakeholders to ensure timely approvals.
• Prepare and maintain document control reports, pending submission reports, and revision status reports.
• Archive project documents in accordance with company procedures and contractual requirements.
• Ensure compliance with document control procedures, ISO standards, and project documentation requirements.
• Support project handover by compiling final documentation, as-built drawings, and close-out records.

Preferred candidate profile

• Strong knowledge of Electronic Document Management Systems (EDMS).
• Experience in managing engineering drawings and construction project documentation.
• Understanding of document numbering systems, revision control, and document workflows.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent organizational and record management skills.
• Strong attention to detail with high accuracy.
• Good communication and coordination skills.
• Ability to manage multiple projects and meet deadlines.