Document Controller

Novargi; Gurugram District; On-site; INR 350,000 - 600,000; Full time

Job summary

Novargi is seeking a detail-oriented Document Controller to manage the flow of documents across projects in Gurgaon. The role requires maintaining accurate labeling, filing, and revision tracking, ensuring compliance with company standards and regulatory requirements.

The ideal candidate holds a Bachelor's degree in Business Administration or related field and has proven experience with document management systems like SharePoint or EDMS.

Qualifications

• Bachelor's degree required or equivalent in a related field.
• Experience in documentation control is preferred, in construction/engineering/IT or similar.
• Proficiency with document management software such as SharePoint or EDMS.
• Excellent organizational and time-management abilities.

Responsibilities

• Document Management: Organise, manage, and control the flow of documents with proper labeling and filing.
• Quality Assurance: Review documents for accuracy and compliance with standards.
• Collaboration & Communication: Coordinate with project teams and conduct document-related meetings.
• Compliance & Security: Ensure regulatory and contractual requirements are met and maintain confidentiality.

Skills

Documentation

Attention to detail

Communication

Organizational skills

Education

Bachelor's degree in Business Administration

Tools

SharePoint

EDMS

Job description

Role & responsibilities

1. Document Management:

• Organise, manage, and control the flow of documents within the organisation and to external parties.
• Ensure proper document numbering, labelling, and filing for easy retrieval.
• Maintain document control registers and track document revisions.

2. Quality Assurance:

• Review documents for accuracy, completeness, and compliance with company standards.
• Ensure timely dissemination and receipt of project documents.

3. Collaboration & Communication:

• Coordinate with project managers, engineers, and other stakeholders to manage documentation needs.
• Facilitate document-related meetings and provide training on document control procedures when necessary.

4. Compliance & Security:

• Ensure documents meet legal, regulatory, and contractual requirements.
• Maintain confidentiality and security of sensitive information.

Preferred candidate profile

Bachelors degree in Business Administration, Information Management, or a related field.

• Proven experience in documentation control, preferably in [mention industrye.g., construction, engineering, IT].
• Proficiency in document management software (e.g., SharePoint, EDMS).
• Excellent organisational and time-management skills.
• Strong attention to detail with the ability to handle multiple tasks.
• Effective communication and interpersonal skills.

Preferred Attributes:

• Knowledge of ISO standards or document control best practices.
• Ability to work independently and as part of a team.