Document control

Quest Global; Bengaluru; On-site; INR 400,000 - 600,000; Full time

Job summary

Quest Global Bengaluru is seeking a Document Controller to oversee drawing and document releases for Oil & Gas projects. You will manage the Master Document List (MDL) and ensure timely submissions through the EDMS system.

You will coordinate with engineering, handle customer approvals when required, maintain access controls, and generate weekly reports to stakeholders. Proficiency in EDMS (Aconex) and MS Office is expected.

Qualifications

• 3 to 5 years of experience in Oil & Gas Engineering projects with minimum 2-3 years of document control.
• Proficiency with Document Management System and EDMS tools.
• Strong communication and independent working skills.
• Experience with SAP, WRENCH, or PRIMAVERA is advantageous.
• Knowledge of EDMS (Aconex) is an added advantage.

Responsibilities

• Act as SPC for multidisciplinary team for drawing/Document release.
• Prepare and maintain Master Document List (MDL) in EDMS.
• Follow up with Engineering on due dates; notify customers of deliverables.
• Update MDL with submission status; revise dates on delays.
• Coordinate with customer on document approvals; share comments with Engineering and resubmit.
• Not all documents require customer approval; flag critical documents on MDL at project start.
• Review documents against EDMS specifications and management system rules.
• Use EDMS for communication and storage; generate weekly reports for project stakeholders.
• Handle vendor documents outside EDMS and manage inbound/outbound communication.
• Manage Project Folder access control; audit access and ensure documents align with revisions.

Skills

Document control

EDMS knowledge

MS Office

SAP

Aconex

Communication skills

Collaboration

Independent discussion

Tools

EDMS (Aconex)

SAP

WRENCH

PRIMAVERA

Job description

Key Responsibilities

• Document Controller act as SPC for Multi functional team for drawing/Document release.
• MDL [Master Document List] is prepared by Doc controller & maintained in EDMS tool.
• Follow-up with Engineering team on the due date of the document submission in advance, keep them notified on the due deliverable.
• MDL is updated periodically on the document submission status. Incase of any delay in submission, dates are revised and notified to customer.
• Follows up with customer on the document approval for the submitted document, in case of any comments for customer, Document controller shares the comments with the Engineering team and get the document updated and resubmitted.
• Not all documents needs customer approval, only critical documents/drawing are submitted for customer approval. Which is specified on MDL at start of projects.
• Document controller also reviews the document authentically with reference to the Document Management system specification.
• EDMS tool is used for all communication and document storage.
• Report are extracted from EDMS on every week and shared with all key stake holders of project.
• Vendor Documents are handled outside EDMS system and including the inbound and outbound communication.
• Vendor documents are stored in EDMS folder by Document folder and communicated to the Engineering team.
• Document Controller also responsible for the Project Folder management, Governs the access control.
• Also perform Audit, and ensure only required stake holder have access to the folder and document stored are in line with revision of documents specified in the MDL.

Qualifications

• Knowledge of Document Management System
• Knowledge of MS Office Package & EDMS Systems
• Knowledge of SAP, WRENCH, PRIMAVERA is advantageous
• Knowledge of EDMS (Aconex) is an added advantage
• Good Communication skills - Makes clear and convincing oral presentations; listens effectively; clarifies information as needed.
• Ability to handle discussions / communications independently
• Works in a Collaborative environment.
• 3 to 5 years of experience in Oil & Gas Engineering projects with minimum 2-3 years of experience of document control.