Document Controller

Quest Global; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Quest Global is looking for an experienced professional to manage document control at their Bengaluru office. The role involves maintaining the Master Document List, ensuring timely document submissions, and facilitating communication among multidisciplinary teams. Candidates must have a BE/Tech in Mechanical Engineering and strong knowledge of Document Management Systems. Experience with EDMS tools like Aconex, SAP, and excellent communication skills are essential. This position is key to maintaining efficient project workflows.

Qualifications

• Knowledge of Document Management Systems.
• Ability to handle discussions and communications independently.
• Works effectively in a collaborative environment.

Responsibilities

• Act as SPC for a multidisciplinary team for drawing/document release.
• Prepare and maintain the Master Document List (MDL) in the EDMS tool.
• Follow up with the Engineering team on document submission due dates.
• Update the MDL periodically on document submission status.
• Manage the Project Folder, govern access control.

Skills

Document Management Systems

MS Office

Excellent communication skills

Collaboration

Education

BE/Tech in Mechanical Engineering

Tools

SAP

WRENCH

PRIMAVERA

Aconex (EDMS)

Job description

Job Requirements

At Quest Global, it’s not just what we do but how and why we do it that makes us different. With over 25 years as an engineering services provider, we believe in the power of doing things differently to make the impossible possible. Our people are driven by the desire to make the world a better place and to contribute to a brighter future. We bring together technologies and industries and the talents of diverse individuals who are empowered by an intentional workplace culture to solve problems better and faster.

Key Responsibilities

• Act as SPC for a multidisciplinary team for drawing/document release.
• Prepare and maintain the Master Document List (MDL) in the EDMS tool.
• Follow up with the Engineering team on document submission due dates and keep them notified on the due deliverable.
• Update the MDL periodically on the document submission status; revise dates and notify the customer in case of any delay.
• Follow up with the customer on document approval; share any customer comments with the Engineering team and get the document updated and resubmitted.
• Determine which documents require customer approval; only critical documents/drawings are submitted for approval, as specified on the MDL at the start of projects.
• Review documents in accordance with the Document Management System specification.
• Use the EDMS tool for all communication and document storage.
• Extract reports from the EDMS weekly and share them with all key stakeholders of the project.
• Handle vendor documents outside the EDMS system and manage inbound and outbound communication.
• Store vendor documents in EDMS folders and communicate them to the Engineering team.
• Manage the Project Folder, govern access control, and ensure only required stakeholders have access.
• Perform audits to ensure stored documents comply with the revision status specified in the MDL.

Work Experience & Qualifications

• Knowledge of Document Management Systems.
• Knowledge of MS Office and EDMS systems.
• Experience with SAP, WRENCH, and PRIMAVERA is advantageous.
• Experience with EDMS (Aconex) is an added advantage.
• Excellent communication skills – able to make clear, convincing oral presentations, listen effectively, and clarify information as needed.
• Qualification: BE/Tech in Mechanical Engineering.
• Ability to handle discussions and communications independently.
• Works effectively in a collaborative environment.