Document Controller

Balfour Beatty Plc; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Global infrastructure project exposure

Learning & development opportunities

Stable career progression

Ownership culture

Job summary

Balfour Beatty Plc in Bengaluru is seeking an experienced Document Control Specialist to establish and maintain document control systems across projects, ensuring registration, classification, numbering and distribution of drawings, reports and technical records.

You will manage document registers, metadata, revision history and status tracking to preserve document integrity and support audits, coordinating with engineers, designers, and project managers for timely submissions and approvals.

Qualifications

• 4–8 years of document control experience in infrastructure or engineering projects.
• Preference for BIM 360/ACC or related collaboration platforms.
• Strong communication and teamwork to support project delivery.

Responsibilities

• Establish and maintain document control systems aligned with project requirements.
• Receive, register, classify, number and distribute documents including drawings and reports.
• Maintain document registers, metadata, revision history and status tracking.
• Coordinate document transmittals with engineers, designers, managers and external parties.
• Support audits by ensuring records are complete, accurate and retrievable.
• Monitor turnaround times and provide guidance on procedures.

Skills

Communication

Teamwork

Project coordination

Education

Bachelor's degree in a relevant domain

Tools

Navex

Unanet

SharePoint

Aconex

ProjectWise

Job description

Roles & Responsibilities Document Control & Management

• Establish, implement, and maintain document control systems and procedures in line with project and organisational requirements.
• Receive, register, classify, number, and distribute documents including drawings, reports, correspondence, and technical records.
• Maintain document registers, metadata, revision history, and status tracking to ensure document integrity and traceability.

Version Control & Compliance

• Control document revisions, superseded documents, and approval workflows to ensure only the latest approved versions are in circulation.
• Ensure compliance with internal standards, client requirements, project procedures, and quality management systems (e.g., ISO-aligned processes).
• Support audits by ensuring records are complete, accurate, and retrievable.

Systems & Tools

• Manage documents using Electronic Document Management Systems (EDMS/DMS) such as Navex, Unanet
• Business Collaborator, SharePoint, Aconex, ProjectWise, or similar platforms will be added advantage.
• Upload, download, and configure document permissions, workflows, and access controls as per project rules.
• Coordinate document transmittals to internal and external stakeholders. Stakeholder & Project Support
• Interface with engineers, designers, project managers, and external parties to ensure timely document submissions and approvals.

• Monitor document turnaround times and follow up on overdue reviews or approvals.
• Provide guidance and support to project teams on document control procedures and best practices. Records & Archiving
• Maintain structured filing systems for both active and archived documents.
• Ensure proper handover of documents at project close-out, including as-built and final documentation sets.
• Manage retention and disposal of documents in accordance with records management policies.

Skills & Experience Expected

• Bachelors degree in relevant domain
• 4-8 years of relevant work experience
• Added advantage: Experience with BIM 360/ACC or Business Collaborator/Projectwise
• Strong Communication skills to handle client queries and teamwork skills.

Benefits, Opportunities & Career Impact

• Work on high-impact, global infrastructure projects that challenge and grow your skills.
• Collaborate with experienced professionals in a supportive, innovation-driven environment.
• Enjoy stable career progression with learning, development, and industry-standard perks.
• Thrive in a culture that values ownership, excellence, and collaboration