Junior Document Controller

9E Global Engineering Consultants LLC; Ernakulam; On-site; INR 350,000 - 550,000; Full time

Job summary

9E Global Engineering Consultants LLC in Kerala seeks an organized Document Control Assistant to support project documentation across engineering, PMC and construction environments. You will manage incoming and outgoing documents, ensure naming conventions, and coordinate with engineers, clients, and contractors.

The role emphasizes ISO 9001 QMS support, template management, and timely circulation of documents using EDMS/SharePoint/ACC.

Qualifications

• Bachelor’s degree or equivalent with strong administrative/organizational skills.
• 1–3 years of document control experience in engineering consultancy, PMC or construction.
• Basic understanding of ISO 9001 QMS.
• Proficient in MS Office; advanced MS Word for formatting and templates.
• Familiar with EDMS/SharePoint/Aconex/ACC is advantageous.
• Ability to multitask and meet deadlines; high accuracy.

Responsibilities

• Attend project and team meetings; provide updates on document control status.
• Maintain compliance with document control procedures and client requirements.
• Register, track, and distribute drawings, reports, RFIs, submittals, transmittals, and correspondence.
• Coordinate with Engineers, Consultants, Contractors, and internal teams.
• Support QA activities within ISO 9001 framework.
• Assist in archiving completed documentation per retention policies.
• Follow templates, branding, and documentation standards.

Skills

MS Word advanced

Documentation formatting

ISO 9001 knowledge

Task management

Attention to detail

Education

Bachelor's Degree

Tools

Aconex

EDMS

SharePoint

Autodesk Construction Cloud

Job description

• Bachelor’sDegree with advanced computer skills and / or secretarial course.
• 1–3 years of document control experience within an EngineeringConsultancy, PMC or construction environment (fresh graduates with strongadministrative/organizational skills may be considered).
• Basic understanding of ISO 9001 Quality Management Systems.
• Proficiency inMS Office applications, with advanced skills in MS Word, includingdocument formatting and template management.
• Exposure to document management systems such as Aconex, EDMS,SharePoint, or Autodesk Construction Cloud is an advantage.
• Ability to manage multiple tasks and meet deadlines undersupervision.
• High attention to detail and accuracy.

Business Development

• Support the team in maintaining quality documentation thatreflects well on 9E with clients.
• Build effective working relationships with Project Managers,Engineers and client representatives.
• Follow company templates, branding, and documentation standardsconsistently.
• Support process and document workflow improvements as guided bysenior team members.

Document Control Role

• Ensure documents comply with company document controlprocedures and client requirements.
• Assist in maintaining incoming and outgoing project documents.
• Register, track, and distribute engineering drawings, reports,RFIs, submittals, transmittals, and correspondence under supervision.
• Basic knowledgeof document numbering, revision control, and status codes.
• Upload and manage documents in EDMS platforms such as Aconex, SharePoint, ACC or similarsystems.
• Support timely circulation of documents to engineers,designers, clients, and contractors.
• Monitor document status and follow up on overdue submissions orapprovals.
• Ability to checkdocuments for completeness, naming conventions, revisions, and formattingbefore submission.
• Follow established company document control procedures andtemplates.
• Abilityto coordinate with Engineers, Consultants, Contractors, and Internal Teamsfor document submissions and follow-ups.
• Assist in archiving completed project documentation as percompany retention policies.

QA/Quality Role

• Support implementation and maintenance ofthe ISO 9001-based Quality Management System (QMS) within 9E.
• Assist in maintaining the Project QualityManagement Plan.
• Help log, track, and follow upNon-Conformance Reports (NCRs) under guidance.
• Support internal and external qualityaudits — scheduling, documentation, and follow-up on corrective actions.
• Maintain QA/QC documentation, includingrecords, logs, ITPs, method statements, and checklists.
• Assist engineering and site teams withquality-related documentation and reporting.
• Ensure accuracy and integrity ofquality-related data and documentation.

CompanyRole

• Attend project and team meetings; provideupdates on document control status.
• Apply company document version controlprocedures and best practices as directed.
• Apply policies relating to health &safety, quality and training.