Walk-in | Office Assistant

Theme Engineering Services; Rajasthan; On-site; INR 300,000 - 400,000; Full time

Job summary

Theme Engineering Services in Jaipur is seeking an Admin Executive & Office Admin to handle day-to-day front office and administrative tasks. The role includes managing the reception, calls, visitors, and clerical operations to ensure smooth office functioning.

The candidate should maintain attendance records, manage files, and provide general administrative support. Freshers with good communication and computer skills may be considered for this full-time position.

Qualifications

• Graduate in any discipline.
• Experience in Front Office/Administration or similar profile preferred.
• Freshers with good communication and computer skills may be considered.

Responsibilities

• Front Office: manage reception, route calls, greet visitors and coordinate meetings.
• Attendance & Records: maintain daily attendance and leave records.
• File & Document Management: file, label, and retrieve documents, maintain confidentiality.
• General admin support to ensure smooth office operations.

Skills

Communication skills

Presentable personality

MS Word/Excel/Email/Internet

Filing & documentation

Multitasking

Coordination & organization

English & Hindi communication

Education

Graduate degree

Tools

MS Word

MS Excel

Email

Internet

Job description

OB DESCRIPTION:

Position: Admin Excutive & Office admin

Department: Administration
Job Location: Jaipur
Employment Type: Full-Time

Job Summary

We are looking for a responsible, well-organized, and presentable Admin Excutive & Office admin to manage day-to-day front office and administrative activities. The candidate will be responsible for handling visitors and calls, maintaining employee attendance records, managing office files and documents, and providing general administrative support to ensure smooth office operations.

Key Responsibilities

Front Office :

• Manage thefront desk and maintain a professional and welcoming environment.
• Attend and route incoming telephone calls to the concerned person/department.
• Receive and assist visitors, candidates, vendors, and other guests.
• Maintain visitor records and coordinate appointments/meetings.
• Handle incoming and outgoing couriers, letters, and documents.

Attendance & Employee Records:

• Maintain daily employee attendance and office attendance records.
• Maintain leave and attendance-related records and coordinate

File & Document Management

• Maintain proper filing of office documents, correspondence, employee records, and administrative files.
• Manage both physical and digital records systematically.
• Ensure documents are properly labelled, filed, and easily retrievable.
• Maintain confidentiality and proper custody of official documents.

Required Skills

• Good communication and interpersonal skills.
• Professional and presentable personality.
• Basic knowledge of MS Word, MS Excel, Email, and Internet.
• Good filing, documentation, and record-management skills.
• Ability to handle multiple administrative tasks efficiently.
• Good coordination and organizational skills.
• Basic English and good Hindi communication skills.

Qualification & Experience

• Qualification: Graduate in any discipline.
• Experience: Front Office, Administration, or similar profile preferred.
• Freshers with good communication and computer skills may also be considered.