Front Office cum Admin

Bhuvi Petroleum Pvt. Ltd.; Delhi; On-site; INR 300,000 - 420,000; Full time

Job summary

Bhuvi Petroleum Pvt. Ltd. in Delhi, India is seeking an Office Coordinator cum Admin to oversee day-to-day operations, front desk, courier handling, and vendor liaison.

The role requires ownership of tasks and collaboration with staff and managers to keep the office running smoothly. The ideal candidate will be organized, with 12 years of experience in office coordination or administration, strong English/Hindi communication, and proficiency in MS Office.

Qualifications

• Graduate in any discipline with 12 years of office coordination experience.
• Strong MS Office skills and effective vendor management.
• Proactive, detail-oriented with good communication in English and Hindi.

Responsibilities

• Greet visitors and manage front desk and calls.
• Coordinate with vendors for supplies and IT services.
• Track and verify bills, expenses, and petty cash.
• Maintain attendance records and prepare reports.
• Oversee office housekeeping and supplier liaison.
• Schedule meetings and manage guest requirements.

Skills

MS Office

Vendor coordination

Front desk management

Record keeping

Attendance reporting

Education

Graduate in any discipline

Job description

Role Overview

We are looking for an Office Coordinator cum Admin to manage day-to-day office operations, front office and visitor handling, courier movement, vendor coordination, bills and petty cash documentation, and office upkeep. The ideal candidate is organised, takes ownership of tasks, and coordinates effectively with vendors, staff, and managers to keep the office running smoothly.

Preferred candidate profile

• Greet visitors and clients professionally, handle incoming calls, and direct them to the right person or department
• Maintain visitor records and keep the reception and office clean, organised, and presentable
• Track and handle incoming and outgoing couriers and documents, ensuring timely handover
• Coordinate with vendors for stationery, courier, water supply, pest control, housekeeping, office essentials, and Wi-Fi/IT services
• Maintain office supplies inventory and place orders when required
• Verify bills against supporting documents and maintain an updated expense tracker
• Handle petty cash documentation and ensure bills, along with supporting documents, are submitted on time
• Follow up on IT and equipment issues (Wi-Fi, printer, laptops) with vendors until resolved, and maintain asset records
• Maintain and share employee attendance reports
• Coordinate appointments, meetings, and guest requirements
• Supervise office cleaning and housekeeping
• Complete tasks assigned by seniors within the given timelines

Qualifications & Experience

• Graduate in any discipline
• 12 years of experience in office coordination, administration, or front office preferred

Required Skills

• Good verbal and written communication skills (English and Hindi)
• Working knowledge of MS Office (Excel, Word) and email
• Strong follow-up, coordination, and vendor-handling skills
• Attention to detail and accurate record keeping, including bills and expenses
• Ownership, accountability, and a proactive approach