Front Office Executive

Acura Solutions; Jaipur; On-site; INR 180,000 - 300,000; Full time

Job summary

Acura Solutions in Jaipur is seeking a well-organized Front Office Executive to manage front desk operations, greet visitors, and handle calls and inquiries. You will provide essential administrative support to ensure smooth day-to-day office functioning and confidentiality of information.

The role involves coordinating meetings, maintaining calendars, and ensuring a professional reception area while collaborating with internal departments to meet daily office requirements.

Qualifications

• Graduate in any discipline; relevant diploma or certification is an advantage.
• 13 years of experience in front office, reception, or administration preferred.
• Freshers with good communication and interpersonal skills may also apply.
• Basic knowledge of MS Office, email, and computer operations.

Responsibilities

• Greet and welcome visitors, clients, and guests professionally.
• Handle incoming and outgoing telephone calls, emails, and inquiries.
• Direct visitors to the appropriate departments or employees.
• Maintain visitor records, appointment schedules, and meeting calendars.
• Manage courier, postal, and document dispatch activities.
• Maintain the reception area and ensure a professional office environment.
• Coordinate meetings, conference room bookings, and visitor arrangements.
• Provide administrative support, including data entry, filing, scanning, and documentation.
• Coordinate with internal departments for daily office requirements.
• Maintain office supplies and assist with basic administrative tasks.
• Handle customer queries and resolve routine issues professionally.
• Maintain confidentiality of company information and records.

Skills

Verbal and written communication

Professional appearance

Organizational skills

Telephone etiquette

Attention to detail

Independent work

Time management

Problem solving

Coordination

Education

Graduation in any discipline

Diploma or certification (advantage)

Tools

MS Office

Email and computer operations

Job description

Job Description: Front Office Executive

Job Title: Front Office Executive
Department: Administration / Front Office
Reporting To: Admin Manager / HR Manager

Location-Jaipur
Employment Type: Full-Time

Job Summary

We are looking for a well-organized, professional, and customer-oriented Front Office Executive to manage front desk operations, handle incoming calls, welcome visitors, and provide administrative support to ensure smooth day-to-day office functioning.

Key Responsibilities

• Greet and welcome visitors, clients, and guests professionally.
• Handle incoming and outgoing telephone calls, emails, and inquiries.
• Direct visitors to the appropriate departments or employees.
• Maintain visitor records, appointment schedules, and meeting calendars.
• Manage courier, postal, and document dispatch activities.
• Maintain the reception area and ensure a professional office environment.
• Coordinate meetings, conference room bookings, and visitor arrangements.
• Provide administrative support, including data entry, filing, scanning, and documentation.
• Coordinate with internal departments for daily office requirements.
• Maintain office supplies and assist with basic administrative tasks.
• Handle customer queries and resolve routine issues professionally.
• Maintain confidentiality of company information and records.

Required Qualifications

• Graduate in any discipline; relevant diploma or certification is an advantage.
• 13 years of experience in front office, reception, or administration preferred.
• Freshers with good communication and interpersonal skills may also apply.
• Basic knowledge of MS Office, email, and computer operations.

Required Skills

• Excellent verbal and written communication skills.
• Professional appearance and a pleasant personality.
• Strong organizational and multitasking abilities.
• Good telephone etiquette and customer service skills.
• Attention to detail and accuracy in record keeping.
• Ability to work independently and as part of a team.
• Time management, problem-solving, and coordination skills.