Front Office Assistant

Dollon's Food Products; Bidhannagar; On-site; INR 300,000 - 540,000; Full time

Job summary

Dollon's Food Products is seeking a Front Office & Administration Executive in India to manage the front desk and daily admin operations. The role requires organization, professionalism, and proactive coordination with internal teams, visitors, vendors, and service providers.

Responsibilities include welcoming visitors, handling calls, maintaining records, coordinating meetings, and ensuring a tidy, presentable reception area.

Qualifications

• Graduate in any discipline.
• 2 years of front office/administration/ facility management experience preferred.
• Experience in a corporate office environment preferred.
• Good communication and interpersonal skills.

Responsibilities

• Manage the reception/front desk and welcome visitors, clients, vendors, and guests professionally.
• Handle incoming and outgoing calls and route them to the concerned team members.
• Maintain visitor records, meeting schedules, courier records, and other front office registers.
• Receive, record, and distribute couriers, letters, and official documents.
• Coordinate meetings, appointments, and visitor arrangements.
• Ensure the reception and common areas are clean, organized, and presentable.
• Support day-to-day office administration and ensure smooth functioning of the office.
• Coordinate with housekeeping, security, maintenance, transport, and other support service providers.
• Monitor office stationery, pantry items, housekeeping materials, and other administrative supplies.
• Maintain proper records of office assets, consumables, and administrative documents.
• Coordinate with vendors for routine office requirements and service-related issues.
• Assist in arranging meetings, training programs, events, and other office activities.
• Coordinate office maintenance, repairs, AMC services, and facility-related requirements.

Education

Graduate in any discipline

Tools

MS Office

Email

Job description

Front Office & Administration Executive

We are looking for a Front Office & Administration Executive who will be responsible for managing front desk activities along with day-to-day administrative operations. The candidate should be well-organized, professional, proactive, and capable of coordinating effectively with internal teams, visitors, vendors, and service providers.

Key ResponsibilitiesFront Office

• Manage the reception/front desk and welcome visitors, clients, vendors, and guests professionally.
• Handle incoming and outgoing calls and route them to the concerned team members.
• Maintain visitor records, meeting schedules, courier records, and other front office registers.
• Receive, record, and distribute couriers, letters, and official documents.
• Coordinate meetings, appointments, and visitor arrangements.
• Ensure the reception and common areas are clean, organized, and presentable.

Administration

• Support day-to-day office administration and ensure smooth functioning of the office.
• Coordinate with housekeeping, security, maintenance, transport, and other support service providers.
• Monitor office stationery, pantry items, housekeeping materials, and other administrative supplies.
• Maintain proper records of office assets, consumables, and administrative documents.
• Coordinate with vendors for routine office requirements and service-related issues.
• Assist in arranging meetings, training programs, events, and other office activities.
• Coordinate office maintenance, repairs, AMC services, and facility-related requirements.
• Prepare basic administrative reports, records, and correspondence.
• Follow up with vendors and service providers to ensure timely completion of assigned work.
• Maintain confidentiality of company information and official documents.
• Perform any other duties assigned by management.

Qualifications & Experience

• Graduate in any discipline.
• 2 years of experience in front office, administration, facility management, or a similar role will be preferred
• Experience in a corporate office environment will be preferred.
• Good knowledge of MS Office, email, and basic documentation.
• Good communication and interpersonal skills.

Language Preference

Hindi, English, and Nepali proficiency in all three languages preferred.

Key Skills & Competencies

• Excellent communication and professional etiquette
• Front desk and visitor management
• Administrative coordination
• Vendor coordination and handling purchase related work
• Record keeping and documentation
• MS Office and email handling
• Time management and multitasking
• Problem-solving and follow-up skills
• Professional appearance and positive attitude
• Ability to work independently and coordinate with multiple departments