Office Assistant

Theme Engineering Services; Jaipur; On-site; INR 180,000 - 300,000; Full time

Job summary

Theme Engineering Services in Jaipur is seeking a responsible Admin Executive & Office Admin to handle front desk, visitor management, attendance records, and document control. The role ensures smooth day-to-day office operations and professional coordination with staff and visitors.

The ideal candidate should be organized, with basic MS Word/Excel skills and good English/Hindi communication. Freshers and experienced candidates are welcome for this full-time position in Jaipur.

Qualifications

• Graduate in any discipline.
• Freshers or experienced candidates with good communication and computer skills are welcome.
• Good English and Hindi communication is required.
• Proficient in filing, documentation, and record management.

Responsibilities

• Front office management: greet visitors, answer calls, route inquiries.
• Maintain daily attendance and office attendance records.
• Manage filing and documentation, both physical and digital.
• Handle mail, couriers, and appointments; ensure confidentiality.

Skills

Good communication

Interpersonal skills

MS Word

MS Excel

Email

Internet

Filing/documentation

Organizational skills

Hindi & English

Education

Graduate in any discipline

Tools

MS Word

MS Excel

Email

Internet

Job description

JOB DESCRIPTION:

Position: Admin Excutive & Office admin

Department: Administration
Job Location: Jaipur
Employment Type: Full-Time

Job Summary

We are looking for a responsible, well-organized, and presentable Admin Excutive & Office admin to manage day-to-day front office and administrative activities. The candidate will be responsible for handling visitors and calls, maintaining employee attendance records, managing office files and documents, and providing general administrative support to ensure smooth office operations.

Key Responsibilities

Front Office :

• Manage thefront desk and maintain a professional and welcoming environment.
• Attend and route incoming telephone calls to the concerned person/department.
• Receive and assist visitors, candidates, vendors, and other guests.
• Maintain visitor records and coordinate appointments/meetings.
• Handle incoming and outgoing couriers, letters, and documents.

Attendance & Employee Records:

• Maintain daily employee attendance and office attendance records.
• Maintain leave and attendance-related records and coordinate

File & Document Management

• Maintain proper filing of office documents, correspondence, employee records, and administrative files.
• Manage both physical and digital records systematically.
• Ensure documents are properly labelled, filed, and easily retrievable.
• Maintain confidentiality and proper custody of official documents.

Required Skills

• Good communication and interpersonal skills.
• Professional and presentable personality.
• Basic knowledge of MS Word, MS Excel, Email, and Internet.
• Good filing, documentation, and record-management skills.
• Ability to handle multiple administrative tasks efficiently.
• Good coordination and organizational skills.
• Basic English and good Hindi communication skills.

Qualification & Experience

• Qualification: Graduate in any discipline.
• Experience: Front Office, Administration, or similar profile preferred.
• Freshers with good communication and computer skills may also be considered.