Walk-in | Executive Assistant

Padmashri Group; Darjeeling; On-site; INR 600,000 - 800,000; Full time

Job summary

Padmashri Group is seeking an Executive Assistant to support the Director with calendar management, travel planning, and cross-functional coordination. You will organize meetings, prepare communications, and maintain action trackers to ensure timely progress across departments.

The role requires experience working with senior management, flexibility to handle after-hours communications, and a commitment to a stable, long-term association with the organization.

Qualifications

• Experience supporting a Director or senior management.
• Looking for a stable, long-term association with the organization.
• Willing to work after office hours or holidays if required.

Responsibilities

• Manage the Directors calendar, schedule meetings, coordinate appointments, and send timely reminders.
• Manage travel bookings, accommodation, itineraries, and other arrangements as required.
• Coordinate with Sales, Marketing, Operations, Finance, HR, and Customer Relations teams to track ongoing activities and pending tasks.
• Monitor deadlines, maintain task trackers, follow up with concerned team members, and ensure timely completion of assignments.
• Prepare reports, dashboards, presentations, meeting minutes, and status updates using MS Excel, Word, and PowerPoint.
• Organize meetings, prepare agendas, record Minutes of Meetings (MOM), and track action points until completion.
• Handle calls, emails, correspondence, and follow-ups professionally on behalf of the Director.
• Assist the Director with day-to-day operational, administrative, and business-related activities as assigned.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Tools

MS Excel

MS Word

PowerPoint

Job description

Role & responsibilities

• Manage the Directors calendar, schedule meetings, coordinate appointments, and send timely reminders.
• Manage travel bookings, accommodation, itineraries, and other arrangements as required.
• Coordinate with Sales, Marketing, Operations, Finance, HR, and Customer Relations teams to track ongoing activities and pending tasks.
• Monitor deadlines, maintain task trackers, follow up with concerned team members, and ensure timely completion of assignments.
• Prepare reports, dashboards, presentations, meeting minutes, and status updates using MS Excel, Word, and PowerPoint.
• Organize meetings, prepare agendas, record Minutes of Meetings (MOM), and track action points until completion.
• Handle calls, emails, correspondence, and follow-ups professionally on behalf of the Director.
• Assist the Director with day-to-day operational, administrative, and business-related activities as assigned.

Preferred candidate profile

• Experience working directly with a Director, Managing Director, or senior management.
• Candidates looking for a stable, long-term association with the organization.
• Should be flexible on receiving calls after office, week offs or holidays or in person if required.