Executive Assistant To Director

Grace Renewable Energy; Ahmedabad District; On-site; INR 600,000 - 900,000; Full time

Job summary

Grace Renewable Energy is seeking a proactive Executive Assistant to provide high-level support to the Managing Director and Director. The role includes calendar management, travel planning, and preparation of MIS reports and presentations.

You will coordinate meetings, track action items, and liaise with internal teams and external partners with discretion. The ideal candidate has a relevant degree, strong MS Office skills, and excellent written and verbal communication.

Qualifications

• Graduate in Business Administration, Commerce, Management or related discipline.
• MBA candidates preferred.
• Strong proficiency in MS Excel, PowerPoint, Word and professional email communication.
• Excellent verbal and written communication with coordination and follow-up abilities.

Responsibilities

• Provide executive and administrative support to MD and Director, including calendar management, meeting scheduling, travel arrangements and daily priority coordination.
• Prepare management reports, MIS reports, presentations, meeting agendas, minutes, and follow-up trackers.
• Assist in financial data compilation, expense tracking, and business performance analysis.
• Support SOPs, policies, workflows and internal processes development and implementation.
• Identify process gaps and coordinate with cross-functional departments for process improvement.
• Track assignments, deadlines and decisions from management meetings to ensure timely execution.
• Coordinate with internal departments, external stakeholders, vendors and business associates on behalf of senior management.
• Maintain confidential records and management information with discretion.
• Conduct basic research, prepare summaries and presentations for MD/Director.
• Monitor pending tasks and provide status updates to management.
• Ensure effective communication between senior management and departments.
• Handle other executive support and business coordination responsibilities as assigned.

Skills

MS Excel

PowerPoint

Word

Email communication

Education

Bachelor's in Business/Commerce

Tools

Microsoft Office

Job description

Role & responsibilities

• Provide executive and administrative support to the Managing Director and Director, including calendar management, meeting scheduling, travel arrangements and daily priority coordination.
• Prepare management reports, MIS reports, presentations, meeting agendas, minutes of meetings and follow-up action trackers.
• Assist in financial data compilation, expense tracking, business performance analysis and preparation of management review reports.
• Support the development, documentation and implementation of SOPs, policies, workflows and internal processes.
• Identify process gaps, coordinate with cross-functional departments and assist in process improvement and optimization initiatives.
• Track key assignments, deadlines, deliverables and decisions taken during management meetings to ensure timely execution.
• Coordinate with internal departments, external stakeholders, vendors and business associates on behalf of senior management.
• Maintain confidential records, business documents, correspondence and management information with a high degree of discretion.
• Conduct basic research, prepare summaries and presentations, and support special projects and strategic initiatives assigned by the MD and Director.
• Monitor pending tasks and provide regular status updates to management.
• Ensure effective communication and coordination between senior management and relevant departments.
• Handle other executive support and business coordination responsibilities as assigned.

Preferred candidate profile

• Graduate in Business Administration, Commerce, Management or a related discipline. MBA candidates will be preferred.
• Freshers and candidates with 0 to 3 years of relevant experience may apply.
• Strong proficiency in MS Excel, PowerPoint, Word and professional email communication.
• Good analytical skills with the ability to compile data, prepare MIS reports and present information in a structured manner.
• Basic understanding of financial reports, business operations, SOP documentation and process improvement will be an advantage.
• Excellent verbal and written communication skills, with strong coordination and follow-up abilities.
• Well-organized, detail-oriented, proactive and capable of managing multiple assignments simultaneously.
• High standards of professionalism, integrity and confidentiality while handling sensitive management information.
• Ability to work directly with senior leadership and coordinate effectively with different departments.
• Candidates with a strong learning attitude, problem-solving ability and an interest in business operations and management processes will be preferred.

Preferred Candidate Attributes

• Professional communication, analytical thinking, discretion, ownership, attention to detail and a solution-oriented approach.