Walk-in | Assistant Manager - Office Administration

Vidal Health Insurance; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Vidal Health Insurance in Gurgaon seeks an Administrative Operations Team Lead to manage day-to-day administrative functions and streamline processes. The role includes overseeing office operations, managing resources and budgets, coordinating with vendors, and resolving operational issues to ensure smooth business support services.

The candidate will lead administrative functions, develop SOPs, and collaborate with internal departments to deliver efficient services.

Qualifications

• Graduation in any discipline.
• Relevant experience in Administration, Facilities, or Office Operations.

Responsibilities

• Oversee daily administrative activities including mail handling, office supplies management, facilities upkeep, and equipment procurement.
• Manage office infrastructure, assets, and workplace services to ensure a safe and efficient working environment.
• Develop, implement, and continuously improve administrative processes and SOPs to enhance operational efficiency.
• Coordinate with internal departments to provide seamless administrative support.

Education

Graduation in any discipline

Job description

Urgent requirement of Team Lead/AM-Admin

Department: Administration
Role Category: Administration / Facilities / Office Operations
Employment Type: Full Time_Permanent
Posting Location: Gurgaon
Office Address: Vidal Health Insurance TPA Pvt. Ltd. 531, Udyog Vihar, Phase-V, Gurgaon, Haryana 122016

Job Description

We are seeking a proactive and detail-oriented Administrative Operations Team Lead to manage and streamline day-to-day administrative functions.
The role involves overseeing office operations, managing off-roll resources and budgets, coordinating with vendors, and resolving operational issues to ensure smooth and efficient business support services.

Key Responsibilities

1. Administrative Operations

• Oversee daily administrative activities including mail handling, office supplies management, facilities upkeep, and equipment procurement.
• Manage office infrastructure, assets, and workplace services to ensure a safe and efficient working environment.
• Develop, implement, and continuously improve administrative processes and SOPs to enhance operational efficiency.
• Coordinate with internal departments to provide seamless administrative support.

2. Resource Allocation & Budget Management

• Allocate administrative resources effectively within the approved budget.
• Track, monitor, and control administrative expenses to ensure cost discipline.
• Identify cost-optimization and savings opportunities without compromising service quality.
• Prepare and maintain MIS reports related to administrative costs and resource utilization.

3. Vendor Management

• Manage vendor relationships for facilities management, housekeeping, security, office supplies, and other service providers.
• Negotiate contracts, review SLAs, and ensure vendor compliance with agreed terms.
• Evaluate vendor performance and ensure service quality standards are consistently met.
• Coordinate contract renewals, invoice processing, and maintenance of vendor documentation.

4. Problem Solving & Decision Making

• Proactively address administrative issues and operational challenges.
• Take informed and timely decisions to resolve conflicts, gaps, and inefficiencies.
• Recommend and implement process improvements to optimize resources and operations.
• Ensure continuity of operations with minimal disruption to business activities.

Education & Experience

• Graduation in any discipline.
• Relevant experience in Administration, Facilities, or Office Operations.