Administration Manager

IKF Finance; Hyderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

IKF Finance is seeking an Administration Manager to lead end-to-end administrative and facilities operations across the Head Office and PAN India branches in Hyderabad. The role requires strong vendor coordination, cost optimization, and compliance to ensure a seamless work environment.

Responsibilities include infrastructure management, contract compliance, asset management, travel coordination, and safety systems oversight, with a focus on process improvement and SOP development.

Qualifications

• Bachelor’s degree required; MBA preferred.
• 5+ years of Administration/Facilities/Operations experience.
• Strong knowledge of vendor management, compliance and budgeting.

Responsibilities

• Lead end-to-end administrative and facilities operations for HO and PAN India branches.
• Oversee infrastructure & property management, relocations, lease renewals and space planning.
• Coordinate vendor empanelment, quotations and contracts; ensure compliance.
• Manage housekeeping, security and facility services across sites.
• Oversee procurement, asset tagging, maintenance and disposal of assets.
• Manage travel desk operations and employee transportation.
• Ensure statutory compliance across branches.
• Plan and execute corporate events and stakeholder activities.
• Oversee printing, branding and office stationery management.
• Review AMC contracts for cost‑effectiveness and renewals.
• Monitor utility bills and ensure timely payments.
• Oversee access control, CCTV and fire safety systems.
• Develop and implement SOPs for administrative activities.

Skills

Vendor management

Budgeting

Communication

Organizational skills

Problem-solving

Education

Bachelor’s degree

MBA preferred

Tools

MS Office

Job description

Job Description Administration Manager

Position: Administration Manager Location: Hyderabad Experience Required: 5+ years Reports To: Senior Management.

Role Overview

The Administration Manager will lead and manage end-to-end administrative and facilities operations across the Head Office and PAN India branches. The role ensures efficient infrastructure management, vendor coordination, cost optimization, compliance, and a seamless work environment.

Key Responsibilities

• Infrastructure & Property Management Lead branch rollouts, relocations, lease renewals, and office space planning.
• Vendor & Contract Management vendor empanelment, quotations, and contract compliance.
• Facility Management Ensure housekeeping, security, and facility services coordination.
• Asset & Inventory Management Oversee procurement, tagging, maintenance, verification, and disposal of assets.
• Travel & Transportation Management – Manage travel desk operations and employee transportation.
• Statutory Compliance – Ensure compliance with statutory requirements across branches.
• Event & Stakeholder Management – Plan and execute corporate events and engagement activities.
• Printing & Stationery Management – Manage printing, branding, and office stationery.
• AMC Management – Approve and renew AMC contracts ensuring cost-effectiveness.
• Utility Billings – Review and monitor utility bills for timely payments.
• Systems & Safety Management – Oversee access control, CCTV, and fire safety systems.
• Process Improvement & SOPs – Develop and implement SOPs for administrative activities.
• Stakeholder Collaboration – Functional heads, and employees for smooth operations.

Qualifications & Skills

• Bachelor’s degree (MBA preferred).
• 5+ years of experience in Administration / Facilities / Operations Management.
• Strong knowledge of vendor management, compliance, and budgeting.
• Excellent communication, negotiation, and organizational skills.
• Proficiency in MS Office and administrative tools.
• Problem-solving and multitasking abilities.