Assistant Manager - Admin

Nexdigm; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

A leading service provider in Mumbai seeks an Assistant Manager for Admin Services to oversee daily operations and ensure compliance. The ideal candidate will manage teams, handle vendor negotiations, and maintain documentation. Candidates should have 4-7 years of experience in admin or facility management, strong communication skills, and proficiency in Microsoft Office. This role offers the opportunity to develop skills in purchase processes, technology, and automation.

Qualifications

• 4 to 7 years experience in admin or facility management.
• Sound knowledge of purchase of stationary, electrical materials, sundry purchases.
• In-depth knowledge of passports and visa applications.

Responsibilities

• Ensure smooth daily operations of facility services and maintenance schedules.
• Oversee repairs, upkeep, and cleanliness of office premises.
• Manage petty cash disbursement, documentation, and reconciliation.
• Maintain updated asset inventory and periodic verification.
• Support internal/external audits and ISO compliance.
• Plan and execute office events and logistics.
• Prepare timely MIS reports and maintain organized records.
• Supervise admin teams ensuring productivity and discipline.

Skills

Team handling

Excellent communication skills

Interpersonal skills

Negotiation

Planning

Administration

Education

Graduate

Tools

Microsoft Office (Excel, Word, PPT)

Job description

Job Title: AssistantManager – Admin Services

Experience: 4 – 7 Yrs

Educational Qualification: Graduate

About the department

Administration department is the face of the company which executes the day to day operations of the company very smoothly and seamlessly. They play a highly critical role in keeping the organization on track with regard to compliances and record keeping.

What’s in it for you?

This role will give you the overview to look into the entire gamut of the department along with lot of opportunities to show your skills to manage people and vendors. Also it provides an opportunity to enhance your knowledge of purchase, understand new technology changes, and create ideas of automation and key controls. Skillsets we would like to see you exhibit is negotiation, people management, planning and administration.

Key Result Areas

• Facilities Management – Ensures smooth daily operations of all facility services and maintenance schedules.
• Office Maintenance – Oversees repairs, upkeep, and cleanliness of office premises and equipment.
• Petty Cash Management – Manage petty cash disbursement, documentation, and monthly reconciliation.
• Asset Management – Maintain updated asset inventory, tagging, tracking, and periodic verification.
• Audits & ISO Certification – Maintain documentation and support internal/external audits and ISO compliance.
• Event Management – Plan and execute office events, meetings, and logistics efficiently.
• Reports & Record Management – Prepare timely MIS reports and maintain organized admin/facility records. Hand vendor sourcing, negotiations, POs, and performance monitoring.
• Team Management & Motivation – Supervise admin and facility teams, ensuring productivity and discipline. Resolve employee queries and facility-related escalations promptly.

Required Competencies, Skills and Experience

• 4 to 7 years experience in admin or facility management.
• Team handling experience.
• Sound knowledge of purchase of stationary, electrical materials, sundry purchases, etc.
• In-depth knowledge of passports and visa applications and renewals.
• Experience in handling office boys and security staff, semi-skilled & unskilled labour.
• Excellent communication & interpersonal skills.
• Well versed with Microsoft Office (Excel, Word, PPT).

Hiring Process

Your interaction with us will include, but not be limited to,

• Technical/HR Interviews
• Assessment

Finally, our people are our most valuable asset; if you agree with us on this, we would love to meet you!