Hiring For Front desk + Admin role

Prop Solutions4u; Pune District; On-site; INR 500,000 - 800,000; Full time

Benefits offered by this job

Provident Fund

Paid leaves + festival holidays

Medical Insurance + Personal Accident

Maternity and Paternity leaves

Annual Diwali Bonus

Rewards program

Job summary

Prop Solutions4u is seeking a proactive Assistant Manager - Administration to streamline our office operations in Pune. The role requires a Bachelor’s/Master’s in a related field and 3+ years in administration, with strong organizational and communication skills.

You will oversee facilities, vendor management, budgeting support, documentation, events, and internal/external communications, while ensuring efficient, error-free operations.

Qualifications

• Bachelor’s or Master’s degree in Business Administration, Office Management, or related field preferred.
• Minimum 3 years of proven experience in an administrative role, ideally in a managerial capacity.
• Strong organizational and multitasking abilities; ability to manage multiple projects.

Responsibilities

• Oversee daily administrative operations to keep the office efficient.
• Manage facilities, housekeeping, pantry, and maintenance needs.
• Handle vendor empanelment, procurement, and inventory control.
• Address infrastructure issues and renew annual maintenance contracts.
• Coordinate meetings, travel, and team events.
• Prepare and file documents, reports, and official correspondence; maintain digital records.
• Assist budgeting for administrative operations and track expenses.
• Serve as a primary point of contact for internal and external communications.
• Plan events and logistics for meetings and employee engagement.
• Manage helpdesk tickets and staff requests.
• Ensure vendor compliance and track SLAs.
• Support senior management with scheduling and travel coordination.

Skills

Organizational skills

Multitasking

Communication skills

Initiative

Attention to detail

Independent work

Education

Bachelor’s/Master’s in Business Administration or related field

Tools

MS Office Suite

Job description

Gender: Female candidates preferred

Job Overview:

We are seeking a proactive and detail-oriented Assistant Manager - Administration to support and streamline our office operations. The ideal candidate will have a strong background in administrative management and possess exceptional organizational, communication, and multitasking skills. As the Assistant Manager, you will be responsible for overseeing the smooth functioning of daily administrative tasks, managing office logistics, and supporting the team to enhance productivity across the organization. This role demands someone who thrives in a dynamic environment and can effectively juggle multiple priorities while ensuring high standards of service delivery.

We encourage female candidates to apply, as we are committed to fostering a diverse and inclusive workplace that promotes equal opportunities for all.

Qualifications:

• A Bachelors degree or Master degree in Business Administration, Office Management, or a related field is preferred.
• A minimum of 3 years of proven experience in an administrative role, ideally in a managerial capacity, is required.
• Strong organizational and multitasking abilities, able to manage multiple projects at once.
• Excellent written and verbal communication skills, ensuring clear communication across teams.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant software/tools.
• Exceptional attention to detail and strong problem-solving capabilities.
• Ability to work independently, demonstrate initiative, and take ownership of tasks.

Key Responsibilities:

• Daily Administrative Operations: Oversee the smooth execution of all administrative functions to ensure the office operates efficiently and effectively.
• Facility Management: Take full responsibility for managing office facilities, including housekeeping, pantry services, and ensuring that all repair and maintenance requirements are addressed promptly.
• Vendor and Inventory Management: Handle vendor empanelment, monitor procurement processes, and ensure cost-effective purchasing. Efficiently manage inventory, track office supplies, and ensure that stock levels are maintained.
• Infrastructure Management: Address infrastructure-related issues, such as maintenance and repair of office equipment, plumbing, leakage, etc. Oversee the renewal of annual maintenance contracts to ensure seamless operations.
• Scheduling and Coordination: Assist with scheduling meetings, managing travel arrangements, and organizing events or team-building activities.
• Documentation and Reporting: Prepare and maintain documents, reports, and official correspondence. Ensure that important records (invoices, service reports, agreements, etc.) are filed and stored both physically and digitally (via Google Drive).
• Budgeting Support: Assist in budgeting for administrative operations and track expenditures to ensure that expenses remain within the allocated budget.
• Point of Contact: Serve as a key point of contact for both internal and external communications, facilitating the smooth flow of information.
• Event and Logistics Coordination: Handle the planning and logistics for company events, meetings, conferences, and other employee engagement activities.
• Helpdesk and Staff Support: Manage helpdesk tickets, assist with employee requests, and provide logistical support to staff and management.
• Vendor Management & Compliance: Ensure compliance with vendor agreements, manage vendor relationships, and track service-level agreements (SLAs).
• Coordination for Senior Management: Provide administrative assistance by scheduling meetings, coordinating travel and accommodations, and managing requests for the senior management team.

Benefits to employees:

• Provident Fund
• Paid Leaves + Festival Holidays
• Medical Insurance + Personal Accident Insurance
• Maternity and Paternity leaves
• Annual Diwali Bonus
• Weekly, Monthly, and Quarterly Rewards to best-performing employees