Administration Executive

Lester Infoservices; Navi Mumbai; On-site; INR 300,000 - 460,000; Full time

Job summary

Lester Infoservices Pvt. Ltd. is seeking a proactive Admin Executive to manage day-to-day administrative operations and ensure smooth functioning of office facilities in Navi Mumbai.

The role requires experience in facility management, vendor coordination, inventory handling, and administrative documentation. You will coordinate with internal departments, process vendor bills, support events, and maintain accurate records. Immediate joiners preferred.

Qualifications

• B.Com graduate with relevant admin experience.
• Experience in facility management and vendor coordination.
• Proficient in MS Excel, Word and Outlook.
• Willing to work in night shifts.

Responsibilities

• Manage day-to-day administrative operations and office activities.
• Handle facility management including maintenance, housekeeping, security, pantry.
• Maintain and track office inventory, assets, and consumables.
• Coordinate with vendors for procurement, services, repairs, AMC renewals.
• Prepare administrative records, invoices, and documentation.
• Process vendor bills and follow up on payments.
• Support seating arrangements, events, and admin logistics.
• Maintain filing and documentation; assist internal departments.
• Resolve admin-related queries with other departments.

Skills

Verbal & written communication

Facility management

Inventory management

Asset tracking

Vendor coordination

Documentation & records

MS Excel

MS Word

Outlook

Night shifts

Education

B.Com graduate

Job description

About the Role

Lester Infoservices Pvt. Ltd. is looking for a proactive and organized Admin Executive to manage day-to-day administrative operations and ensure smooth functioning of office facilities. The ideal candidate should have experience in facility management, vendor coordination, inventory handling, and administrative documentation.

Key Responsibilities

• Manage day-to-day administrative operations and office activities.
• Handle facility management, including maintenance, housekeeping, security, pantry, and office infrastructure.
• Maintain and track office inventory, stationery, assets, and consumables.
• Coordinate with vendors for procurement, services, repairs, and AMC renewals.
• Prepare and maintain administrative records, reports, invoices, and documentation.
• Ensure timely processing of vendor bills and follow up on payments.
• Support employee seating arrangements, office events, and administrative logistics.
• Monitor office supplies and ensure timely replenishment.
• Maintain proper filing and documentation for all administrative activities.
• Coordinate with internal departments to resolve day-to-day admin-related queries.

Required Skills

• Good verbal and written communication skills.
• Knowledge of facility management and office administration.
• Experience in inventory management and asset tracking.
• Strong coordination and vendor management skills.
• Good documentation and record-keeping abilities.
• Proficiency in MS Excel, MS Word, and Outlook.
• Ability to work in rotational shifts, including night shifts.

Eligibility Criteria

• B.Com graduate.
• 24 years of experience in an Administration role.
• Immediate joiners or candidates with a short notice period will be preferred.

Regards,

Nasreen Sheikh

7719951039

[e-mail]