Admin & Facility Executive

Stemz Healthcare; Gurugram District; On-site; INR 400,000 - 600,000; Full time

Job summary

Stemz Healthcare in Gurgaon is seeking an Admin & Facility Executive to manage day-to-day administrative and facility activities at the Udyog Vihar office. You will coordinate with multiple locations, maintain records, manage office supplies, and support smooth workplace operations.

The ideal candidate is hands-on, organized, and able to handle multiple tasks with ownership. Freshers or 1–3 years' experience in administration are welcome; strong MS Office skills and good communication are

Qualifications

• Graduate in any discipline; degree/diploma in Administration, Facility Management, Business Administration, or related field preferred.
• 1–3 years of experience in administration, facility management, office coordination, or similar role.
• Freshers with relevant internship/administrative exposure may be considered.
• Proficiency in MS Excel, Word, and PowerPoint.

Responsibilities

• Coordinate with various locations for facility-related requirements, maintenance, and administrative support.
• Raise and track requests for office materials, supplies, and other facility requirements.
• Maintain accurate administrative, facility, inventory, and requirement trackers.
• Monitor and follow up on pending facility requests to ensure timely closure.
• Manage routine office administration and facility-related activities.
• Coordinate with vendors/service providers for routine facility requirements.
• Ensure availability of essential office supplies and materials.
• Support the smooth functioning and upkeep of office facilities.
• Coordinate and manage small office events, employee activities, meetings, and other administrative arrangements.
• Maintain documentation, records, invoices, and reports.
• Escalate facility or administrative issues to stakeholders and follow up until resolution.
• Provide regular updates to reporting manager on facility requirements, pending activities, and completed tasks.
• Support other administrative activities as assigned by management.

Skills

MS Excel

MS Word

PowerPoint

Communication skills

Interpersonal skills

Coordination

Follow-up

Attention to detail

Independent working

Multitasking

Education

Graduate in any discipline

Diploma/degree in Administration or Facility Management

Tools

Office admin request management software

Job description

Location: Udyog Vihar, Gurgaon

Employment Type: Permanent

Working Days: Monday to Saturday

Weekend Schedule: Half-day every Saturday

Job Summary

We are looking for a proactive and organized Admin & Facility Executive to manage day-to-day administrative and facility-related activities at the Udyog Vihar, Gurgaon office. The role will involve coordinating with different locations, maintaining records and trackers, managing office requirements, and supporting smooth workplace operations.

Key Responsibilities

• Coordinate with various locations for facility-related requirements, maintenance activities, and administrative support.
• Raise and track requests for office materials, supplies, and other facility requirements through the designated software/system.
• Maintain accurate administrative, facility, inventory, and requirement trackers.
• Monitor and follow up on pending facility requests to ensure timely closure.
• Manage routine office administration and facility-related activities.
• Coordinate with vendors/service providers for routine facility requirements, wherever required.
• Ensure availability of essential office supplies and materials.
• Support the smooth functioning and upkeep of office facilities.
• Coordinate and manage small office events, employee activities, meetings, and other administrative arrangements.
• Maintain relevant documentation, records, invoices, and reports.
• Escalate facility or administrative issues to the appropriate stakeholders and follow up until resolution.
• Provide regular updates to the reporting manager on facility requirements, pending activities, and completed tasks.
• Support other administrative activities as assigned by the management.

Qualifications & Experience

• Graduate in any discipline; degree/diploma in Administration, Facility Management, Business Administration, or a related field will be preferred.
• 1 3 years of experience in administration, facility management, office coordination, or a similar role.
• Freshers with relevant internship/administrative exposure may also be considered.
• Good working knowledge of MS Excel, Word, and PowerPoint.
• Experience in using any office/admin request management software will be an advantage.
• Good communication and interpersonal skills.
• Strong coordination and follow-up abilities.
• Organized, detail-oriented, and capable of managing multiple activities simultaneously.
• Ability to work independently and take ownership of routine administrative requirements.

Key Competencies

• Administration & Facility Coordination
• Vendor & Stakeholder Coordination
• Record & Tracker Management
• Office Supplies & Inventory Coordination
• Event & Activity Coordination
• Follow-up & Issue Resolution
• MS Office
• Communication & Interpersonal Skills
• Time Management
• Attention to Detail

Ideal Candidate

The ideal candidate should be hands-on, responsible, organized, and proactive, with the ability to coordinate effectively with multiple locations and stakeholders while ensuring that day-to-day office and facility requirements are completed on time.