Urgent Required Executive Assistant For Wave Group Noida Location

Wave Infratech; Dadri; On-site; INR 167,000 - 279,000; Full time

Job summary

Wave Infratech in Dadri, Uttar Pradesh, invites applications for an executive assistant/secretarial support role. The candidate will handle day-to-day secretarial tasks, manage diaries, coordinate meetings, arrange travel and accommodations, and support senior management.

The role emphasizes accurate record keeping, prompt communication between departments, and preparation of reports and presentations as needed.

Responsibilities

• Planning and scheduling meetings, preparing agenda, minutes of meeting and follow ups.
• Maintaining Diaries and arranging appointments with concerned personnel, as instructed.
• Taking messages on behalf of the reporting supervisor and passing on the received information and action as required / instructed.
• Organizing and filing paperwork, documents and computer-based information for records.
• Managing and updating database of the department and required information on real time basis.
• Prioritizing workload. Scheduling, maintaining & managing the active calendar of appointments, including workflow planning, daily management and coordinating and collating all relevant paper work
• Handling SAP approval tasks for the department, raising invoices, uploading claims/ reimbursements, indenting stationary etc. on behalf of the reporting supervisor.
• Arranging travel and accommodation, travel itineraries and planning meetings for the reporting supervisor.
• Preparing and editing correspondence, reports, and presentations with analysis, enabling decision- making that may be confidential and sensitive.
• Coordinating and maintaining smooth communication and flow of information between office, internal departments and senior management.
• Providing secretarial support and managing the day-to-day operations/ administrative tasks.

Job description

Job Profile:-

Responsible for providing secretarial support, handling day to day operations and travel and accommodation arrangements.

Duties & Responsibilities:-

• Planning and scheduling meetings, preparing agenda, minutes of meeting and follow ups.
• Maintaining Diaries and arranging appointments with concerned personnel, as instructed.
• Taking messages on behalf of the reporting supervisor and passing on the received information and action as required / instructed.
• Organizing and filing paperwork, documents and computer-based information for records.
• Managing and updating database of the department and required information on real time basis.
• Prioritizing workload. Scheduling, maintaining & managing the active calendar of appointments, including workflow planning, daily management and coordinating and collating all relevant paper work
• Handling SAP approval tasks for the department, raising invoices, uploading claims/ reimbursements, indenting stationary etc. on behalf of the reporting supervisor.
• Arranging travel and accommodation, travel itineraries and planning meetings for the reporting supervisor.
• Preparing and editing correspondence, reports, and presentations with analysis, enabling decision- making that may be confidential and sensitive.
• Coordinating and maintaining smooth communication and flow of information between office, internal departments and senior management.
• Providing secretarial support and managing the day-to-day operations/ administrative tasks.

Company Websites:- www.thewavegroup.com