Executive Assistant (EA) to the CEO

Quagmire IT Services LLP; Dadri; On-site; INR 600,000 - 700,000; Full time

Job summary

Quagmire IT Services LLP in Noida invites applications for an Executive Assistant to the CEO. The role requires highly organized, proactive support to the CEO, managing calendars, communications, and day-to-day operations at the factory location.

The ideal candidate has 3–5 years as an assistant or secretary, graduates from a secretarial college, strong English, and excellent MS Office skills. Willingness to handle personal tasks for the CEO is required.

Qualifications

• Graduate from secretarial college with 3–5 years of experience as an assistant or secretary.
• Excellent follow-up skills and MS Office proficiency.
• Strong English communication and discretion with confidential information.

Responsibilities

• Manage CEO calendar, meetings, and appointments.
• Prepare reports, presentations, and correspondence for the CEO.
• Coordinate travel arrangements and logistics for the CEO.
• Handle confidential documents and maintain data security.

Skills

Excellent follow-up skills

English proficiency

Shorthand knowledge

Education

Secretarial college degree

Tools

MS Excel

MS Word

MS Office

Job description

About the job Executive Assistant (EA) to the CEO

One of our client isseeking applicationsof Delhi, Noida & Gurgaon Local GRADUATESfrom aSECRETARIAL COLLEGE with3-5 years of experienced as an Assistant Or Secretary to the MD of a company forhighly organized and proactive position ofExecutive Assistant (EA) to the CEO attheir factory location in Noida.

(An office coordinator with steady experience in admin and coordination can also be considered)

Profile of an EA:

The EA will be responsible for providing high-leveladministrative and strategic support to the CEO, ensuring efficient management of schedules,communication, and operational tasks. This role requires a detail-oriented professional withexcellent communication skills and the ability to handle confidential information withdiscretion.

Skill Set Required:

EXCELLENT FOLLOW-UP SKILLS is the most important requirement.

• Strong working knowledge of MS Office, especially Excel & Word.
• Good command over English.
• Shorthand knowledge is a plus.

Other Requirements:

• Should live within 45 minutes of travel time from the office.
• Should be open to handling personal tasks for the CEO.

Key Responsibilities:

Administrative & Executive Support:

• Manage and coordinate the CEOs calendar, meetings, and appointments.
• Prepare reports, presentations, and correspondence on behalf of the CEO.
• Handle confidential documents and maintain data security.
• Manage travel arrangements, accommodations, and logistics for the CEO.
• Draft emails, letters, and other business communications.

Operational & Business Support:

• Assist in factory operations by coordinating with department heads and ensuringsmooth communication.
• Monitor and follow up on key tasks and deadlines assigned by the CEO.
• Maintain records of operational performance and prepare periodic reports.
• Act as a bridge between the CEO and various internal/external stakeholders.

Meetings & Coordination:

• Schedule, organize, and take minutes of executive meetings.
• Track action points and ensure timely completion.
• Liaise with vendors, clients, and partners as needed.

Special Projects & Strategic Assistance:

• Support the CEO in decision-making by conducting research and data analysis.
• Assist in policy formulation and implementation for the factory.
• Handle ad hoc projects as assigned

Salary- 6-7 LPA (Local candidate of Delhi, Noida & Gurgaon is required)

Should live within 45 minutes of travel time from the office.
Should be open to handling personal tasks for the CEO

Notice Period- Immediate joiner who can join within 10 days