Executive Assistant

Vega Moon Technologies; Ghaziabad District, New Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Vega Moon Technologies is seeking a smart, organized Executive Assistant to the Managing Director to provide high-level administrative and coordination support. The role involves frequent travel with the MD, managing schedules, handling official communication, and coordinating between factories and the head office.

Location: Delhi. The ideal candidate will have 1–5 years of experience as Secretary/EA/PA to senior management, along with a Graduate degree, excellent English, and strong MS Office

Qualifications

• 1–5 years as Secretary/Executive Assistant/PA to senior management.
• Graduate in any discipline, good command of English and MS Office.
• Willingness to travel frequently and coordinate across locations.

Responsibilities

• Manage MD's calendar, meetings, and daily schedule.
• Draft emails, reports, and official presentations.
• Maintain confidential documents with professionalism.
• Travel with MD to Noida, Jewar Factory, and other sites.
• Book travel, hotels, and coordinate meetings.
• Coordinate with internal teams, factories, and stakeholders.
• Prepare meeting agendas, MoMs, and follow-ups.
• Assist in MIS reports and business presentations.
• Ensure smooth day-to-day coordination for MD's office.

Skills

Excellent English

MS Office proficient

Email/Reports drafting

Travel readiness

Organizational skills

Confidential handling

Education

Graduate in any discipline

Tools

MS Office Suite

Job description

Job Summary

One of our company client is seeking a smart, organized, and professional Executive Assistant to the Managing Director to provide high-level administrative and coordination support.

The role involves frequent travel with the MD, managing schedules, handling official communication, and coordinating between factories and the head office.

Key Responsibilities

• Manage the MD's calendar, meetings, appointments, and daily schedule
• Draft emails, reports, presentations, and official correspondence
• Maintain confidential documents and records with professionalism
• Travel with the MD to Noida, Jewar Factory, and other business locations
• Handle travel bookings, hotel arrangements, and meeting coordination
• Coordinate with internal teams, factories, and external stakeholders
• Prepare meeting agendas, Minutes of Meetings (MoM), and follow-ups
• Assist in preparing MIS reports and business presentations
• Ensure smooth day-to-day coordination and operational support for the MD's office

Experience

• 1-5 years of experience as Secretary / Executive Assistant / PA to Senior Management

Education

• Graduate in any discipline

Skills

• Excellent command over spoken and written English (mandatory)
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Drafting emails, reports, and presentations
• Willingness and flexibility to travel frequently
• Strong organizational, multitasking, and time-management skills
• Confidential document handling

Key Attributes

• Professional, confident, and well-presented
• Proactive, dependable, and detail-oriented
• Flexible with working hours and travel requirements

Location: Delhi

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.