Travel Desk Manager

Jeena Sikho Lifecare Limited; Chandigarh; Sur place; INR 900 000 - 1 300 000; Plein temps

Résumé du poste

Jeena Sikho Lifecare Limited is seeking an experienced Travel Desk Manager to oversee end-to-end corporate travel arrangements, including tickets, hotels, and cab coordination.

The role requires 6–10 years of experience in travel management, strong MS Excel skills, and proven leadership to supervise the travel desk team and optimize costs.

Qualifications

• Graduate in any discipline; degree preferred in business or commerce.
• 6–10 years of relevant experience in travel management or travel desk operations.
• Experience in vendor management, budgeting, and expense settlements.

Responsabilités

• Oversee travel management and bookings for flights, trains, hotels, and local cab services.
• Verify travel bills and reimbursements per policy and ensure timely payments.
• Manage imprest accounts and travel advances; coordinate with finance for reconciliation.

Formation

Graduate in any discipline

B.Com or Business Administration

Outils

Travel portals

MS Excel

Expense tracking

Imprest & cash advance management

Description du poste

Department: HR / Administration & Operations

Job Type: Full-Time

Experience: 6–10 Years

Job Summary

We are looking for an experienced and organized Travel Desk Manager to oversee end-to-end corporate travel arrangements, including ticket and hotel bookings, cab coordination, travel expense verification, employee allowances, reimbursements, cash advances, and expense settlements.

1. Travel Management & Bookings

• Manage employee travel requests as per company policy and approval procedures.
• Arrange flight and train tickets, hotel bookings, and local/outstation cabs.
• Handle cancellations, rescheduling, and last-minute travel changes.
• Ensure cost-effective bookings and smooth travel arrangements.
• Supervise the travel desk team and ensure timely service delivery.

2. Travel Expense & Bill Verification

• Verify travel bills, invoices, and receipts against company policies.
• Check supporting documents and identify discrepancies.
• Ensure accurate documentation before processing expenses.
• Monitor travel expenditure and identify opportunities for cost optimization.
• Calculate daily allowances and meal expenses as per company policy.
• Prepare reimbursement statements and coordinate with Accounts/Finance for timely payments.
• Resolve employee queries related to travel expenses.
• Ensure compliance with approved travel budgets and reimbursement policies.

4. Imprest & Cash Advance Management

• Manage travel advances and imprest accounts.
• Track employee advances and ensure timely expense settlements.
• Maintain accurate records of cash and digital payments.
• Coordinate with Finance for reconciliation and closure of outstanding advances.
• Coordinate with travel agencies, cab vendors, hotels, and other service providers.
• Negotiate rates and maintain effective vendor relationships.
• Maintain travel booking records and expense trackers.
• Prepare monthly reports on travel expenses, department-wise spending, and cost savings.
• Ensure compliance with company travel policies and approval processes.

Required Skills

• Knowledge of corporate travel booking portals and reservation systems.
• Strong command of MS Excel and expense tracking.
• Understanding of bills, invoices, reimbursements, and basic accounting.
• Knowledge of imprest and cash advance management.
• Strong leadership, communication, coordination, and negotiation skills.
• Excellent attention to detail and ability to manage multiple requests.
• Strong planning, problem-solving, and cost-control abilities.

Qualification & Experience

• Graduate in any discipline; B.Com or Business Administration preferred.
• 6–10 years of relevant experience in corporate travel management, travel desk operations, administration, or expense processing.
• Prior experience managing a travel desk team, vendor relationships, travel budgets, and expense settlements is preferred.