Travel Desk Executive

DCC Print Vision; Mumbai; Hybrid; INR 350,000 - 550,000; Full time

Benefits offered by this job

Health Insurance

Job summary

DCC Print Vision in Mumbai (Andheri East) seeks a Travel Desk Executive to coordinate domestic and international travel, including flights, hotel bookings, and ground transfers for employees.

The ideal candidate has 2–3 years in travel coordination, with strong communication and MS Office skills; responsibilities include visa support, itinerary creation, expense handling, and vendor management.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality, Travel & Tourism or related field.
• 2–3 years experience in travel coordination and visa applications.
• Proficiency in travel management software and MS Office; strong communication.

Responsibilities

• Arrange domestic and international flights, hotel bookings, and ground transport.
• Manage changes, cancellations, and last-minute upgrades.
• Prepare travel itineraries with confirmations and details.
• Coordinate with travel agents for bookings, visa needs, and urgent requests.
• Process travel documents, visa applications, and compliance checks.
• Review invoices and expense reports; ensure timely payments.
• Build and maintain relationships with airlines and hotels.
• Provide travel support before, during, and after trips.

Skills

Travel coordination

Vendor management

Communication

Organization

MS Office

Education

Bachelor’s degree in Business Administration/Hospitality/Travel & Tourism

Tools

Travel software

Job description

Travel Desk Executive

Job Title: Travel Desk Executive

Location: Andheri East

Experience- 2-6 Years

Key Responsibilities

• Flight and Hotel Arrangements:
  • Booking: Arrange and confirm domestic and international flights, hotel accommodations, and ground transportation as per travel requirements.
  • Changes and Upgrades: Manage changes, cancellations, and last-minute upgrades to ensure smooth travel experiences.
  • Itineraries: Prepare and distribute comprehensive travel itineraries, including all booking confirmations and relevant details.
• Coordinate with travel agents for flight bookings, hotel reservations, visa requirements, cancellations, changes, and urgent travel requests.
• Travel Documentation and Visa Management:
  • Documentation: Process and maintain travel documents such as itineraries, confirmations, and travel authorizations.
  • Visa Assistance: Handle visa applications, renewals, and ensure compliance with travel regulations and company policies. Provide support in gathering required documents and completing application forms.
  • Compliance: Ensure all travel documentation meets regulatory requirements and company standards.
• Invoice and Expense Management:
  • Invoice Collection: Collect, review, and process invoices from airlines, hotels, and other travel service providers. Verify accuracy and ensure timely payments.
  • Expense Reports: Review and manage travel expense reports submitted by employees. Ensure compliance with company policies and rectify discrepancies.
• Vendor Management:
  • Relationships: Build and maintain relationships with airlines, hotels, and other travel service providers to negotiate rates and secure favorable terms.
  • Service Quality: Monitor and assess vendor performance, addressing any issues to ensure high standards of service and support.
• Travel Support:
  • Assistance: Provide assistance with travel-related issues such as booking errors, delays, and changes. Offer support to travelers before, during, and after their trips.
  • Special Requests: Address and accommodate special travel requests, including accessibility needs and unique preferences.

Qualifications

• Education: Bachelors degree in Business Administration, Hospitality Management, Travel & Tourism, or a related field is preferred.
• Experience: Minimum of 2-3 years of experience in travel coordination, including managing air travel, hotel bookings, and visa applications.
• Skills: Proficiency in travel management software and Microsoft Office Suite (Word, Excel, PowerPoint). Strong communication and interpersonal skills, excellent organizational skills with attention to detail, and ability to manage multiple tasks simultaneously.

Working Conditions

• Working Days: Monday to Friday, Saturday (Work from Home 5hours)
• Working Hours: 10:00 AM – 6:30 PM
• Compensation: Competitive, based on qualification and experience
• Benefits: Health Insurance as per company policy
• Travel: Occasional, as per business requirements