Travel Desk Senior Executive

Jeena Sikho Lifecare; Zirakpur; On-site; INR 350,000 - 480,000; Full time

Job summary

Jeena Sikho Lifecare in India seeks a Travel Desk Senior Executive to manage end-to-end official travel for employees. You will handle travel requests, bookings (flights, trains, hotels, cabs), and ensure smooth itineraries while addressing last-minute changes.

You will verify travel bills, process meal allowances and imprest settlements, manage cash advances, and coordinate with the Accounts/Finance team for timely reimbursements; a graduate with 3–5 years’ experience and strong MS Excel and

Qualifications

• 3–5 years of proven experience managing a corporate travel desk, admin operations, or expense processing.
• Graduate in any discipline (Commerce/Business Administration preferred).
• Strong knowledge of travel booking portals and MS Excel.
• Excellent communication and coordination skills.
• Basic understanding of accounting entries, bills, and imprest/cash management.

Responsibilities

• Travel Management & Bookings (End-to-End): Receive, review, and process employee travel requests; coordinate and book tickets and accommodations; manage changes/cancellations.
• Expense & Bill Verification: Collect, review, and verify travel-related bills and receipts; ensure policy compliance.
• Allowances, Mealtimes & Reimbursements: Calculate and process daily allowances and meals; coordinate reimbursements.
• Imprest & Cash Advance Management: Manage imprest accounts and track settlements.
• Vendor Coordination & Reporting: Liaise with travel agencies, cab aggregators, and hotels; maintain travel expense logs and cost-saving reports.

Skills

Travel booking portals

MS Excel

Attention to detail

Communication skills

Accounting awareness

Education

Graduate in any discipline

Job description

Job Title: Travel Desk Senior Executive / Corporate Travel Coordinator

Department: Human Resources / Administration & Operations

Reports To: HR Head / Admin Manager

Job Summary:

We are looking for a dedicated and organized Travel Desk Senior Executive to manage all aspects of official business travel for our employees. The ideal candidate will be responsible for end-to-end travel managementfrom processing travel requests and making bookings (flights, hotels, cabs) to verifying travel bills, managing meal allowances, processing payments, and handling travel-related imprest/advances and expense settlements.

Key Responsibilities & Duties:

1. Travel Management & Bookings (End-to-End):

• Receive, review, and process employee travel requests in alignment with the company’s travel policy.


• Coordinate and book flight tickets, train tickets, hotel accommodations, and local/outstation cabs efficiently and cost‑effectively.


• Manage last‑minute changes, cancellations, or rescheduling of itineraries promptly.

2. Expense & Bill Verification:

• Collect, review, and verify all travel-related bills, invoices, and receipts submitted by employees against company norms.


• Check for discrepancies, policy compliance, and ensure proper documentation before processing.

3. Allowances, Mealtimes & Reimbursements:

• Calculate and process daily allowances, and meal expenses as per company grade/policy.


• Prepare reimbursement statements and coordinate with the Accounts/Finance department for timely payouts.

4. Imprest & Cash Advance Management:

• Manage travel imprest accounts, cash advances given to employees for tours, and track timely settlements.


• Maintain accurate records of all cash and digital disbursements related to the travel desk.

5. Vendor Coordination & Reporting:

• Coordinate with corporate travel agencies, cab aggregators, and partner hotels for smooth service delivery.


• Maintain regular logs and monthly reports of travel expenses, department‑wise usage, and cost‑saving measures.

Required Skills & Qualifications:

Experience: 3 to 5 years of proven experience managing a corporate travel desk, admin operations, or expense processing.

Education: Graduate in any discipline (Commerce/Business Administration preferred).

Skills:

• Good knowledge of travel booking portals, corporate booking tools, and MS Excel (for tracking and reporting).


• Strong attention to detail, especially in bill auditing and financial calculations.


• Excellent communication and coordination skills to handle employee queries.


• Basic understanding of accounting entries, bills, and imprest/cash management.