Travel Desk front office

Sayyam Investments Private Limited; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Structured corporate environment

Career growth opportunities

Job summary

Sayyam Investments Private Limited is seeking an Executive - Travel Desk & Front Office (Female) to manage corporate travel and front desk operations from our Bengaluru office. The role requires 3–4 years of relevant experience, with a focus on meticulous travel arrangements and professional reception duties.

The candidate will coordinate flights, visas, itineraries, and local transport while ensuring a welcoming, organized reception for visitors and staff.

Qualifications

• 3–4 years of hands-on experience in Travel Desk or Front Office.
• Excellent verbal and written English communication.
• Organized, proactive, and professional with multitasking ability.
• Proficient in Microsoft Office and travel booking portals.
• Knowledge of visa regulations and ticketing basics.

Responsibilities

• Coordinate end-to-end travel, including flights, rail, hotels, and local transport.
• Manage international visa processing and document scheduling.
• Plan itineraries for domestic and international trips.
• Manage front desk, greet guests, vendors, and clients.
• Handle calls, route messages, maintain records.
• Oversee courier tracking and dispatch of documents.
• Ensure reception area is clean and well-equipped.

Skills

English communication

Multitasking

Professionalism

Office software

Tools

Microsoft Office

Travel booking portals

Job description

Executive - Travel Desk & Front Office (Female)

Corporate Office (On-site) | 3 to 4 Years of Relevant Experience

Role Overview

We are seeking a highly organized, professional, and proactive individual with 3 to 4 years of relevant experience to manage our Travel Desk and Front Office operations. The ideal candidate will serve as a core pillar of support, efficiently managing end‑to‑end corporate travel arrangements while simultaneously supervising front‑of‑house hospitality and reception functions. As the initial point of contact for visitors and internal stakeholders, the candidate must exhibit polished professionalism, excellent multitasking capabilities, and exceptional communication skills.

Key Responsibilities

• End‑to‑End Travel Management: Oversee and execute comprehensive travel coordination including flight bookings, rail ticketing, hotel accommodations, and localized transport logistics.
• Visa & Documentation Coordination: Manage international visa processing from end to end, facilitating necessary documentation, scheduling embassy appointments, and tracking application timelines closely.
• Corporate Itinerary Planning: Design and align detailed travel itineraries for domestic and international trips, keeping in mind the strict requirements of employees, management, and executive leaders.
• Front Desk Administration: Serve as the face of the company; welcome and guide all guests, vendors, and clients in an exceptionally courteous, welcoming, and professional manner.
• Communication & Switchboard: Efficiently handle incoming phone calls, filter inquiries, route messages, and maintain accurate records of communications.
• Logistics & Courier Desk: Oversee inward and outward courier tracking, distributions, and dispatch, ensuring all sensitive corporate documentation reaches its destination safely.
• Office Facilities Support: Ensure the reception area remains pristine, clean, organized, and properly equipped with updated informational resources or corporate collateral.
• Experience: 3–4 years of clear, demonstrable hands‑on experience exclusively within a Corporate Travel Desk and/or Front Office environment.
• Core Competency: Thorough understanding of flight ticketing platforms, global visa regulations, submission protocols, and international documentation norms.
• Communication Mastery: Flawless verbal and written English communication skills, with an innate ability to articulate complex travel regulations clearly to stakeholders.
• Multitasking & Prioritization: Proven capacity to operate smoothly under high‑pressure scenarios, shifting quickly between immediate reception demands and meticulous ticketing tasks.
• Tech‑Savvy: Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) along with general familiarity with standard travel booking engines and portals.

Benefits & Compensation

• Salary is aligned strictly to market standards and will reflect depth of experience.
• A collaborative, structured, and vibrant working corporate environment.
• Opportunities for structured professional career growth within corporate administration.