Travel Desk Executive

MB Learning India; Hyderabad; On-site; INR 250,000 - 420,000; Full time

Job summary

MB Learning India is seeking a travel coordinator to manage hotel, airline and vendor communications for educational programmes across India and abroad. You will oversee quotes, bookings, visas and on-ground logistics for groups of students and teachers.

The role requires meticulous data handling, strong communication in English and Hindi (Telugu a plus), and office-based work in Hyderabad. Immediate start and full-time hours are offered.

Qualifications

• 0-3 years of experience in hospitality, tourism, or travel coordination.
• Organised and detail-oriented: names, dates, passport numbers must be exact.
• Excellent phone and email communication with hotels and vendors.
• Proficient in Excel or Google Sheets and Gmail.
• Based in Hyderabad, full-time, immediate start.

Responsibilities

• Be the single point of communication with hotels, DMCs, airlines and coach operators by email, phone and WhatsApp.
• Collect and compare quotes; maintain a quote and booking tracker in Sheets.
• Make and confirm bookings; follow up until confirmations and payment receipts filed.
• Prepare rooming lists, passenger manifests and visa checklists from student data.
• Support visa applications: document collection, forms, appointments, courier tracking.
• Build day-by-day logistics sheets for on-ground teams; update vendor directory and rate cards.

Skills

Excellent communication

Phone & email etiquette

Excel / Google Sheets

Gmail

English proficiency

Hindi proficiency

Telugu (plus)

Tools

GDS

Booking portals

Job description

Role & responsibilities:

MB Learning designs and runs educational immersion programmes for Indian schools: study trips, summer schools and learning journeys in India and abroad. Every programme moves 20-200 students and teachers across cities and countries. The travel desk is where that gets organised.

• Be the single point of communication with hotels, DMCs, airlines and coach operators by email, phone and WhatsApp.
• Collect and compare hotel, flight and transport quotes; maintain a clean quote and booking tracker in Google Sheets.
• Make and confirm bookings once approved; follow up until confirmations, invoices and payment receipts are filed.
• Prepare rooming lists, passenger manifests and visa document checklists from student data; chase missing documents.
• Support visa applications: document collection, form filling, appointments, courier tracking.
• Build day-by-day logistics sheets (pick-ups, contacts, meal plans) for on-ground teams; keep the vendor directory and rate cards current.

Preferred candidate profile:

• 0-3 years. Hospitality, tourism, travel agency or any stream.
• Organised and detail-obsessed: names, dates and passport numbers must be exactly right.
• Confident and professional on phone and email with hotels and vendors; polite but persistent.
• Comfortable in Excel / Google Sheets and Gmail.
• Good English and Hindi; Telugu is a plus. Based in Hyderabad, available full-time.
• Good to have: hotel management / tourism / IATA background, travel agency or airline experience, GDS or B2B booking portals, group or MICE travel.

Location and hours:

Gachibowli, Hyderabad (office-based), Monday-Saturday, 9:00 AM - 6:00 PM. Start: immediate.