Tendering Specialist

Puretech Digital - A Genesis Company; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Puretech Digital - A Genesis Company is seeking a Tender Specialist to manage GeM-based tender operations and government procurement opportunities. The ideal candidate will handle registration, catalog management, bid submissions, and coordination with internal teams to ensure compliant, timely submissions.

The role requires 3–5 years of hands-on GeM experience and a strong grasp of government e-procurement processes, documentation, and reporting.

Qualifications

• 3–5 years of overall experience with hands-on GeM portal work and government tenders.
• Prior experience in a commercial team or tender/bid management role.
• Strong knowledge of government e-procurement processes and empanelment.
• Good documentation, compliance, and reporting for government tenders.
• Excellent attention to detail with ability to manage multiple tender timelines; strong communication and coordination.

Responsibilities

• Manage end-to-end tender operations on GeM portal including registration, catalog management, and bid submissions.
• Track and identify relevant tenders, RFPs, and empanelment opportunities on GeM and other platforms.
• Prepare, compile, and file tender documentation ensuring accuracy and compliance.
• Coordinate with internal commercial, finance, and delivery teams for bid inputs.
• Monitor timelines and portal notifications to ensure opportunities are not missed.
• Liaise with vendors, government buyers, and internal stakeholders to resolve tender queries.
• Maintain records of submitted tenders, orders, and contract documentation.
• Support pricing, costing, and commercial proposal preparation with the finance team.
• Ensure timely renewal of registrations and compliance documents for GeM participation.

Skills

GeM portal

Tender filing

MS Office/Excel

Communication

Coordination

Tools

MS Excel

Job description

Associate/ Senior Associate: Commercial Team

Years of Experience · 3-5 years of experience

ROLE OVERVIEW

We are looking for a Tender Specialist to manage tender operations and commercial opportunities through the Government e-Marketplace (GeM) portal and other public procurement channels. The role requires hands-on experience with tender filing, bid documentation, and coordination with internal teams to ensure timely and compliant submissions.

KEY RESPONSIBILITIES

• Manage end-to-end operations on the GeM (Government e-Marketplace) portal, including registration, catalogue management, and bid submissions.
• Track and identify relevant tenders, RFPs, and empanelment opportunities on GeM and other government procurement platforms.
• Prepare, compile, and file tender documentation ensuring accuracy and compliance with portal and client requirements.
• Coordinate with internal commercial, finance, and delivery teams to gather documents and inputs required for bid submissions.
• Monitor tender timelines, deadlines, and portal notifications to ensure no opportunities are missed.
• Liaise with vendors, government buyers, and internal stakeholders to resolve queries related to tenders and orders.
• Maintain accurate records of submitted tenders, order status, and contract documentation.
• Support pricing, costing, and commercial proposal preparation in coordination with the finance team.
• Ensure timely renewal of registrations, certifications, and compliance documents required for GeM participation.

REQUIREMENTS

• 3-5 years of overall experience, with hands-on experience working on the GeM portal and filing government tenders.
• Prior experience in the commercial team of an agency, or in tender/bid management functions.
• Strong understanding of government e-procurement processes, tendering, and empanelment procedures.
• Good working knowledge of documentation, compliance, and reporting requirements for government tenders.
• Strong attention to detail and ability to manage multiple tender timelines simultaneously.
• Good communication and coordination skills to work across internal teams and external stakeholders.
• Proficiency in MS Office/Excel for tracking, documentation, and reporting.
• Based out of Mumbai, with willingness to travel as required for commercial engagements.

WHAT WE'RE LOOKING FOR

• A detail-oriented professional with proven, practical experience navigating the GeM portal and tender processes.
• A self-driven individual who can independently manage the tender pipeline for the commercial team.