Tender & Bid Management Executive

PBL Transport Corporation Private Limited; Visakhapatnam; On-site; INR 600,000 - 800,000; Full time

Benefits offered by this job

Reimbursements for conveyance

Travel stay for business purposes

Team incentives after probation

Opportunities for growth

Performance-based variable pay

Job summary

PBL Transport Corporation Private Limited is seeking a detail-oriented Tender & Bid Management Executive with 2 years of relevant experience to manage end-to-end tendering for government and private projects. The ideal candidate will master GeM and other e-procurement portals and coordinate inputs from multiple teams to meet tight deadlines.

You will prepare technical and commercial bids, monitor procurement portals, maintain tender trackers, and ensure timely submissions.

Qualifications

• 2 years of relevant experience in end-to-end tendering for government and private projects.
• Strong knowledge of GeM and e-procurement portals.
• Excellent documentation and analytical skills.
• Ability to handle multiple tenders simultaneously under deadlines.

Responsibilities

• Review and analyze tender documents, RFQs, RFPs, and bid specifications thoroughly.
• Understand scope, eligibility criteria, compliance requirements, and submission guidelines.
• Prepare and compile technical and commercial bid documents as per tender requirements.
• Monitor portals such as GeM and other e-procurement platforms for relevant opportunities.
• Coordinate with Finance, Technical, Operations, and Legal teams for required inputs.
• Prepare pricing sheets, BOQs, compliance statements, and technical documentation.
• Maintain tender trackers, submission calendars, and documentation records.
• Ensure 100% timely submission of bids within deadlines.
• Handle tender clarifications and respond to authority queries.
• Follow up on submitted bids and maintain status reports.

Skills

Detail-oriented

Proactive

Communication

Coordination

Analytical skills

Education

Bachelor’s Degree in Business Administration / Commerce / Engineering

Tools

GeM Portal

MS Office

Job description

We are looking for a detail-oriented and proactive Tender & Bid Management Executivewith 2 years of relevant experience in managing end-to-end tendering processes for Government and Private sector projects. The candidate should have strong knowledge of GeM and other e-procurement portals, excellent documentation skills, and the ability to handle multiple submissions within strict deadlines.

Key Responsibilities

• Review and analyze tender documents, RFQs, RFPs, and bid specifications thoroughly.
• Understand scope, eligibility criteria, compliance requirements, and submission guidelines.
• Prepare and compile technical and commercial bid documents as per tender requirements.
• Monitor portals such as GeM and other e-procurement platforms for relevant opportunities.
• Coordinate with Finance, Technical, Operations, and Legal teams for required inputs.
• Prepare pricing sheets, BOQs, compliance statements, and technical documentation.
• Maintain tender trackers, submission calendars, and documentation records.
• Ensure 100% timely submission of bids within deadlines.
• Handle tender clarifications and respond to authority queries.
• Follow up on submitted bids and maintain status reports.

Requirements

• Strong knowledge of GeM Portal and e-procurement systems.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent documentation and analytical skills.
• Strong understanding of bid compliance and tender procedures.
• Ability to manage multiple tenders simultaneously.
• Strong communication and coordination abilities.
• Quick learner with adaptability to new processes and portals.
• Bachelor’s Degree in Business Administration / Commerce / Engineering or related field.
• Minimum 2 years of experience in Tendering / Bidding / Proposal Management.

Benefits

• Reimbursements of expenses incurred for conveyance,
• Travel stay, etc., for business purposes as per company policies.
• Participation in team incentive programs after completion of the probation period
• Opportunities for growth
• variable pay component in salary paid based on performance