Tender Executive

Career Zone Recruiting; Pune District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Career Zone Recruiting is looking for a seasoned Tender/Bid Manager to lead end-to-end government and private tender processes in Pune. You will monitor portals, review technical and commercial terms, and coordinate cross-functional teams to prepare compelling bids.

The ideal candidate has strong knowledge of procurement procedures, extensive portal experience, and excellent documentation and communication skills to ensure timely submissions and compliance.

Qualifications

• Hands-on experience with GeM, Mahatender, CPPP, MSEDCL, Mahagenco, Mahatransco, and other e-tendering portals.
• Strong knowledge of tender documentation, government procurement procedures, and compliance requirements.
• Proficiency in MS Office (Excel, Word, PowerPoint) and PDF editing tools.
• Excellent documentation, coordination, communication, and organizational skills.
• Strong analytical ability, attention to detail, and capability to manage multiple deadlines.

Responsibilities

• Search and monitor Government and private tenders through portals such as GeM, Mahatender, CPPP, MSEDCL, Mahagenco, Mahatransco, and other e-procurement platforms.
• Review tender documents, eligibility criteria, technical specifications, and commercial terms.
• Prepare, compile, and submit technical and commercial bids within deadlines.
• Coordinate with internal teams to collect technical, commercial, financial, and statutory documents.
• Prepare bid-related documents including EMD, Tender Fees, Bank Guarantees, declarations, and compliance documents.
• Upload bids on tender portals and participate in reverse auctions where applicable.
• Ensure compliance with tender requirements and maintain records of submitted, ongoing, and awarded tenders.
• Liaise with clients and procurement authorities for tender clarifications, bid openings, and award follow-ups.
• Manage vendor registrations, client empanelments, and portal profile updates.
• Support post-award activities, including contract documentation and performance guarantees.
• Prepare MIS reports, maintain tender databases, and monitor contract renewals.
• Stay updated with procurement policies, GeM guidelines, and industry regulations.

Skills

GeM portal

Tender documentation

Procurement procedures

MS Office

Documentation & coordination

Analytical ability

Communication

Education

Bachelor's degree in Business Administration, Commerce, Engineering, Management, or a related field

Tools

PDF editing tools

Job description

Role & responsibilities

• Search and monitor Government and private tenders through portals such as GeM, Mahatender, CPPP, MSEDCL, Mahagenco, Mahatransco, and other e-procurement platforms.
• Review tender documents, eligibility criteria, technical specifications, and commercial terms.
• Prepare, compile, and submit technical and commercial bids within deadlines.
• Coordinate with internal teams to collect technical, commercial, financial, and statutory documents.
• Prepare bid-related documents including EMD, Tender Fees, Bank Guarantees, declarations, and compliance documents.
• Upload bids on tender portals and participate in reverse auctions where applicable.
• Ensure compliance with tender requirements and maintain records of submitted, ongoing, and awarded tenders.
• Liaise with clients and procurement authorities for tender clarifications, bid openings, and award follow-ups.
• Manage vendor registrations, client empanelments, and portal profile updates.
• Support post-award activities, including contract documentation and performance guarantees.
• Prepare MIS reports, maintain tender databases, and monitor contract renewals.
• Stay updated with procurement policies, GeM guidelines, and industry regulations.

Preferred candidate profile

• Bachelor's degree in Business Administration, Commerce, Engineering, Management, or a related field.
• 25 years of experience in tender/bid management.
• Experience with Government, PSU, and Private sector tenders preferred.

Required Skills

• Hands-on experience with GeM, Mahatender, CPPP, MSEDCL, Mahagenco, Mahatransco, and other e-tendering portals.
• Strong knowledge of tender documentation, government procurement procedures, and compliance requirements.
• Proficiency in MS Office (Excel, Word, PowerPoint) and PDF editing tools.
• Excellent documentation, coordination, communication, and organizational skills.
• Strong analytical ability, attention to detail, and capability to manage multiple deadlines.