Tender Executive

Zoho; Madurai District; On-site; INR 350,000 - 700,000; Full time

Job summary

Zoho in Madurai is seeking a detail-oriented Tender Executive to manage the end-to-end tendering process for IT Infrastructure projects. You will identify tenders, prepare technical and commercial documentation, and coordinate with internal teams to ensure timely submissions.

The role requires strong documentation skills, knowledge of IT infrastructure products, and experience with government and private sector tenders.

Qualifications

• Experience in Tender Management / Bid Management / Proposal Coordination.

Responsibilities

• Identify and track Government, PSU and Private IT Infrastructure tenders.

Skills

Tender management

IT Infrastructure

RFP/RFQ/BOQ

MS Excel

Communication

Deadline management

OEM authorization

e-Tender portals

Networking

Cybersecurity

Tools

MS Excel

MS Word

PowerPoint

Job description

Madurai South, India

We are looking for a detail-oriented Tender Executive to manage the end-to-end tendering process for an IT Infrastructure company. The candidate will be responsible for identifying tenders, preparing technical and commercial documentation, coordinating with internal teams, and ensuring timely and accurate submissions.

Key Responsibilities

• Identify and track Government, PSU and Private IT Infrastructure tenders.
  
• Monitor tender portals and relevant e-procurement platforms for new opportunities.
  
• Review RFPs, RFQs, NITs, BOQs and tender documents.
  
• Check eligibility criteria, technical specifications, scope of work and commercial requirements.
  
• Prepare and coordinate technical and commercial tender proposals.
  
• Collect required documents from Sales, Technical, Finance and Management teams.
  
• Prepare BOQ, compliance sheets, bid forms, declarations and supporting documents.
  
• Coordinate for EMD, tender fees, bank guarantees and other bid requirements.
  
• Upload and submit tenders within prescribed deadlines.
  
• Coordinate with vendors/OEMs for technical specifications, authorization letters and quotations.
  
• Maintain tender trackers, submission records and bid-status reports.
  
• Follow up on tender results, clarifications, negotiations and purchase orders.
  

Requirements

• Experience in Tender Management / Bid Management / Proposal Coordination.
  
• Good understanding of IT Infrastructure products and solutions.
  
• Knowledge of Networking, Servers, Storage, Cybersecurity, CCTV, UPS, Data Centre and related IT products is an advantage.
  
• Strong ability to read and understand RFPs, RFQs, BOQs and technical specifications.
  
• Good knowledge of Government e-Tender / e-Procurement portals.
  
• Excellent documentation and proposal-preparation skills.
  
• Strong MS Excel, Word and PowerPoint skills.
  
• Good communication and coordination abilities.
  
• Strong attention to detail and deadline management.
  
• Knowledge of OEM authorization, compliance documents and bid processes will be an advantage
  

Preferred Experience

Tender Executive, Tendering Executive, Tender Management, Tender Specialist, Tender Coordinator, IT Tender Executive, Tender Engineer, Bid Executive, Bid Management, Bid Coordinator, Proposal Executive, Proposal Management, RFP, RFQ, RFI, NIT, BOQ, E-Tender, E-Procurement, Government Tender, PSU Tender, IT Infrastructure Tender, Technical Proposal, Commercial Proposal, Tender Documentation, Compliance Sheet, Bid Submission, Tender Portal, EMD, Bank Guarantee, OEM Authorization, Vendor Coordination, Networking, Servers, Storage, Cybersecurity, CCTV, Data Centre, UPS, IT Solutions, Pre-Sales, Business Development, IT Infrastructure.

• Competitive salary package.
  
• Performance-based incentives.
  
• Exposure to IT Infrastructure & Technology Solutions.
  
• Opportunity to work on Government, PSU and corporate tenders.
  
• Career growth in Tender / Bid / Pre-Sales / Business Development.
  
• Opportunity to develop expertise in proposal and bid management.
  
• Professional and technology-focused work environment.