Tender Executive

Efforts Solar; Vadodara; On-site; INR 350,000 - 500,000; Full time

Job summary

Efforts Solar is seeking a detail-oriented Tender Executive at its Vadodara location. You will manage end-to-end tendering and bidding, identify opportunities, analyze eligibility, and prepare compliant technical and commercial bids for submission across multiple e-procurement portals.

The role requires coordinating with Sales, Engineering, Operations, Legal, and Finance to gather inputs, data, and cost metrics to ensure timely and accurate bid packages.

Qualifications

• Analytical thinking and data interpretation are essential.
• Strong software and portal navigation skills.
• Excellent written and verbal communication required.

Responsibilities

• Identify and track tenders daily from public and private portals.
• Review RFPs, BOQs, and eligibility criteria for compliance.
• Prepare and compile technical and commercial bids."
• Coordinate with Sales, Engineering, and Finance for inputs.
• Manage EMD/BG, tender forms, and statutory certificates.
• Ensure timely and accurate portal submissions before deadlines.
• Handle pre-bid queries and amendments with clients.
• Maintain up-to-date vendor registrations and records.
• Prepare MIS on bids submitted and win/loss analytics.

Skills

Analytical Ability

Software Skills

Communication

Portal Proficiency

Education

UG: Any Graduate

Tools

GeM Portal

e-Procurement Portals

Job description

Job description

Tender Executive

Location - Vadodara

Job Summary

We are looking for a detail-oriented, highly organized, and proactive Tender Executive to handle our organizations end-to-end tendering and bidding process. In this role, you will be responsible for identifying relevant procurement opportunities, analyzing eligibility criteria, preparing compliant technical and commercial bid documents and managing the complete submission lifecycle across various e-procurement portals.

Key Responsibilities

• Tender Identification & Tracking: Daily monitoring and searching of public and private sector tenders on e-procurement portals, the GeM portal, and corporate platforms.
• Document Review & Analysis: Thoroughly study and evaluate incoming tender documents, Request for Proposals (RFPs), bills of quantities (BOQs), eligibility matrices, and technical/commercial compliance clauses.
• Bid Preparation & Compilation: Coordinate, prepare, and compile structured technical bids, commercial/price bids, tender questionnaires, and pre-qualification criteria.
• Financial & Statutory Operations: Arrange necessary Earnest Money Deposits (EMD), Bank Guarantees (BG), purchase of tender forms, and manage required statutory certifications.
• Internal Stakeholder Coordination: Collaborate closely with Sales, Engineering, Project Design, Operations, Legal, and Finance departments to gather inputs, cost metrics, and technical data required for the bid.
• Portal Submission: Ensure precision, completeness, and timely submission of final bid packages online before designated strict deadlines.
• Clarifications & Pre-Bid Meetings: Handle pre-bid queries, monitor amendments or corrigenda updates published by clients, and participate in pre-bid meetings or portal clarifications.
• Database & Registration Management: Keep corporate registrations, vendor enrolments, past execution records, dynamic performance certificates, and internal document libraries up to date.
• Tender Tracking & Reporting: Maintain detailed internal MIS trackers detailing submitted bids, win/loss analytics, active deadlines, and competitor evaluation to share with the management team

Required Skills

Analytical Ability, Software Skills, Communication, Portal Proficiency

Experience

1 to 2 years of proven hands-on experience in a dedicated bid management, tendering, or procurement executive role.

Education

UG: Any Graduate