Tender Executive

Robokart.com; Mumbai; On-site; INR 500,000 - 750,000; Full time

Job summary

Robokart.com in Mumbai seeks a detail-oriented Tender Executive to manage end-to-end tendering, identify opportunities, prepare documentation, and coordinate with internal teams to submit competitive bids.

The role requires strong communication, MS Office proficiency, familiarity with e-tendering portals, and the ability to work under tight deadlines while ensuring compliance with client requirements and industry standards. Prior experience in government or private tenders is preferred.

Qualifications

• Bachelor's degree or higher in a related field.
• Minimum 24 years of experience in tendering, bid management, or procurement.

Responsibilities

• Identify tenders from government, semi-government, and private portals.
• Coordinate and prepare all tender documentation including technical and financial proposals.
• Study tender documents (RFPs, RFQs, BOQs, drawings) and ensure compliance with criteria.
• Liaise with legal, finance, operations to gather inputs and approvals.
• Maintain records of tenders and prepare periodic reports for management.
• Track deadlines and ensure timely submission of documents.
• Review terms and identify risks with mitigation strategies.
• Stay updated on tendering rules and procurement laws.
• Build relationships with clients, consultants, and government bodies.
• Assist in contract negotiation and handover after awards.

Skills

Tendering

Bid management

MS Office

Communication

Time management

E-tendering portals

Analytical skills

Problem-solving

Attention to detail

Deadline-driven

Education

Bachelor's degree in Business Administration, Engineering, Commerce, or related field

Job description

Job Summary:

We are seeking a detail-oriented and proactive Tender Executive to manage and coordinate the end-to-end tendering process for the company. The ideal candidate will be responsible for identifying tender opportunities, preparing tender documentation, coordinating with internal departments, and ensuring timely submission of competitive bids in compliance with client requirements and industry standards.

Key Responsibilities:

• Identify and analyse tender opportunities from various government, semi-government, and private portals.
• Coordinate and prepare all documentation required for tender submissions including technical and financial proposals.
• Study tender documents (RFPs, RFQs, BOQs, drawings, etc.) and ensure compliance with eligibility criteria and requirements.
• Liaise with internal departments (legal, finance, operations, etc.) to gather required inputs and approvals.
• Maintain records of all tenders submitted, pending, won, or lost, and prepare periodic reports for management review.
• Track deadlines and ensure timely submission of tender documents (both online and offline).
• Review and interpret tender terms and conditions, identify risk factors, and suggest mitigation strategies.
• Maintain up-to-date knowledge of tendering rules, procurement laws, and industry best practices.
• Build and maintain relationships with clients, consultants, and relevant government bodies.
• Assist in contract negotiation and handover processes after successful tender awards.

Requirements:

Education:

• Bachelors degree in Business Administration, Engineering, Commerce, or related field.

Experience:

• Minimum 24 years of experience in tendering, bid management, or procurement (industry-specific experience preferred).

Skills:

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency in MS Office (Excel, Word, Outlook); knowledge of e-tendering portals is a must.
• Strong analytical and problem-solving skills.
• Attention to detail and accuracy.
• Ability to work under pressure and meet tight deadlines.