Tender Executive

Miracle Events And Entertainment; Pune District; On-site; INR 300,000 - 420,000; Full time

Job summary

Miracle Events is seeking a Tender Executive in Pune to manage the end-to-end tender process, from opportunity search to bid submission. You will coordinate with internal teams for costing, documentation, and compliance, ensuring timely and accurate bids.

Tagged responsibilities include studying tender terms, managing registrations and financial statements, and maintaining bid trackers for future learnings and improvements.

Qualifications

• Graduate in any stream; graduation is mandatory.
• Experience in tender or bid management is expected.
• Working knowledge of e-tendering portals and online submission procedures.
• Strong written English and attention to detail.

Responsibilities

• Tender Identification & Tracking on portals like GeM, CPPP, state e-procurement.
• Tender Study & Evaluation of documents, requirements, risks.
• Prepare and submit technical and financial bids on time.
• Coordinate with events, finance and creative teams for costing and inputs.
• Maintain registrations, certificates, GST/MSME docs, and records.
• Follow up on bid outcomes and post-bid activities.

Skills

Tender management

Bid coordination

English proficiency

Communication

Time management

Education

Graduation mandatory

Commerce/Management/BA preferred

Tools

GeM portal

MS Excel

Google Workspace

PDF tools

Job description

Job Description Tender Executive

Company: Miracle Events

Department: Tenders / Business Development

Location: Pune

Reporting To: Director

Experience: 24 years

Salary: 3 LPA 4.2 LPA

Job Purpose

The Tender Executive will be responsible for managing the complete tender process, from identifying relevant opportunities to preparing and submitting accurate, compliant bids. The role involves studying tender requirements, coordinating with internal teams for costing and documentation, and tracking bids through to final results.

Key Responsibilities

• 1. Tender Identification & Tracking Search for and identify relevant government, PSU, and corporate tenders on portals such as GeM, CPPP, and state e-procurement sites. Maintain a tender tracker with deadlines, status, and outcomes.
• 2. Tender Study & Evaluation Study tender documents, scope of work, eligibility criteria, and terms and conditions. Inform the Director and relevant teams about requirements, risks, and bid/no-bid recommendations.
• 3. Bid Preparation & Submission Prepare and compile technical and financial bids as per tender guidelines. Ensure timely, error-free online and offline submission before deadlines.
• 4. Costing & Coordination Coordinate with the events, finance, and creative teams for pricing, BOQ, costing, and supporting inputs. Coordinate with vendors for quotations where required.
• 5. Documentation & Compliance Maintain and update company registrations, certificates, GST/MSME documents, work orders, past experience records, and financial statements. Handle EMD/security deposit, bid clarifications, and pre-bid meeting requirements.
• 6. Follow-up & Post-Bid Activities Follow up on bid evaluations, results, and work order issuance. Maintain a database of submitted tenders, competitor rates, and learnings for future bids.

Required Skills & Qualifications

• Graduate in any stream (Commerce, Management, or Business Administration preferred).
• Graduation is mandatory.
• 24 years of experience in tender or bid management, preferably in event management, advertising, or a related service industry.
• Working knowledge of e-tendering portals and online submission procedures.
• Understanding of tender documentation, BOQ, costing, and pricing.
• Strong written English and attention to detail.
• Good coordination and time-management abilities.
• Ability to manage multiple tenders and tight deadlines simultaneously.
• Proficiency in MS Office (Word, Excel, PowerPoint) / Google Workspace and PDF tools.