Tender Executive

V Square Infra; Chennai District; On-site; INR 300,000 - 520,000; Full time

Job summary

V Square Infra in Chennai is seeking a Tender Executive to identify government and private tender opportunities, review notices, NITs and eligibility criteria, and prepare technical and commercial tender documents.

You will coordinate with estimation, billing and project teams for inputs, prepare BOQ and price bids, ensure timely submissions on e-tender portals, and maintain tender records. Good MS Excel/Word and documentation skills are essential; salary negotiable based on experience.

Qualifications

• Experience with government and private tender processes.
• Ability to prepare BOQ, risk analysis, and price bids.
• Familiarity with e-tendering portals and compliance.

Responsibilities

• Search and identify relevant government and private tender opportunities.
• Review tender notices, NITs, eligibility criteria and bid requirements.
• Download and study tender documents, BOQ, specifications and scope of work.
• Prepare and compile technical and commercial tender documents.
• Coordinate with estimation, billing, accounts and project teams for tender inputs.
• Prepare BOQ, rate analysis, comparative statements and price bids.
• Collect and arrange required certificates, registrations and supporting documents.
• Ensure EMD, tender fees, GST, experience certificates and other requirements are properly submitted.
• Prepare tender checklists and ensure compliance with all tender conditions.
• Coordinate with management for tender pricing, approvals and final submission.
• Upload and submit tenders through relevant e-tendering portals within deadlines.
• Track tender status, corrigenda, clarifications and submission timelines.
• Maintain proper records of submitted tenders and tender-related documents.
• Assist in preparing pre-bid queries and attending pre-bid meetings when required.
• Coordinate with clients/departments regarding tender-related clarifications.
• Maintain a database of ongoing, submitted, awarded and rejected tenders.
• Support the team in preparing work orders, LOAs and related documentation after tender award.

Skills

Tendering process

MS Excel

MS Word

Communication

Documentation

Deadline adherence

Tools

MS Excel

MS Word

PDF

Job description

Tender Executive

Position: Tender Executive
Experience: 25 years preferred
Location: Chennai
Working Days: Monday to Saturday
Working Hours: 9:30 AM to 7:00 PM
Salary: Negotiable based on experience, skills and interview performance

Key Responsibilities:

• Search and identify relevant government and private tender opportunities.
• Review tender notices, NITs, eligibility criteria and bid requirements.
• Download and study tender documents, BOQ, specifications and scope of work.
• Prepare and compile technical and commercial tender documents.
• Coordinate with estimation, billing, accounts and project teams for tender inputs.
• Prepare BOQ, rate analysis, comparative statements and price bids.
• Collect and arrange required certificates, registrations and supporting documents.
• Ensure EMD, tender fees, GST, experience certificates and other requirements are properly submitted.
• Prepare tender checklists and ensure compliance with all tender conditions.
• Coordinate with management for tender pricing, approvals and final submission.
• Upload and submit tenders through relevant e-tendering portals within deadlines.
• Track tender status, corrigenda, clarifications and submission timelines.
• Maintain proper records of submitted tenders and tender-related documents.
• Assist in preparing pre-bid queries and attending pre-bid meetings when required.
• Coordinate with clients/departments regarding tender-related clarifications.
• Maintain a database of ongoing, submitted, awarded and rejected tenders.
• Support the team in preparing work orders, LOAs and related documentation after tender award.

Preferred Skills:

• Good knowledge of government/e-tendering processes.
• Experience with CPWD/PWD/Corporation/UGSS/WSS/infrastructure tenders will be an advantage.
• Strong knowledge of MS Excel, Word and PDF documentation.
• Good communication, documentation and coordination skills.
• Ability to work within strict tender submission deadlines.