Tender Executive

Jitendrakumar Keshrimal Sanghvi; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Jitendrakumar Keshrimal Sanghvi is seeking a Tender Executive to oversee the end-to-end tender process with expertise in GeM e-tendering, while also supporting core administrative tasks for aerospace and defence metals supply operations.

The role requires handling tender lifecycles, submitting on GeM, aligning with sales on pricing, and maintaining meticulous records across documents and certificates. Strong MS Excel and communication skills are essential.

Qualifications

• Bachelor's degree in Commerce, Business Administration or related field.
• 13 years' experience in tendering, e-procurement (GeM), or administrative/operations roles.
• Working knowledge of GeM portal processes and government tendering norms.
• Strong attention to detail and organizational skills.
• Proficiency in MS Excel and documentation tools.
• Good written and verbal communication skills.

Responsibilities

• Manage the tender lifecycle from identification to submission and follow-up.
• Prepare and submit tenders on GeM portal, ensuring compliance with technical and commercial requirements.
• Collaborate with the sales team to develop competitive bid strategies and pricing.
• Track tender status, deadlines, and renewals; maintain a tender tracker.
• Maintain accurate records of tender documents, GRNs, invoices, delivery challans, and test certificates.
• Organize and archive physical and digital documentation systematically.
• Coordinate with warehouse and office teams for timely paperwork processing.
• Communicate updates, delays, or issues promptly to relevant stakeholders.

Skills

Tender management

E-procurement (GeM)

Administrative/operations

Attention to detail

Organizational skills

Communication (written & verbal)

Education

Bachelor's degree in Commerce/Business Administration or related field

Tools

MS Excel

GeM portal navigation

Job description

Role Overview

We are looking for a Tender Executive to manage our end-to-end tender process, with strong e-tendering expertise on the GeM portal, while also supporting core administrative and documentation functions for our aerospace and defence metals supply operations.

Key Responsibilities

Tender Management

• Manage the tender lifecycle from identification to submission and follow-up
• Prepare and submit tenders on the GeM portal, ensuring compliance with technical and commercial requirements
• Collaborate with the sales team to develop competitive bid strategies and pricing
• Track tender status, deadlines, and renewals; maintain a tender tracker

Administrative Support

• Maintain accurate records of tender documents, GRNs, invoices, delivery challans, and test certificates
• Organize and archive physical and digital documentation systematically
• Coordinate with warehouse and office teams for timely paperwork processing
• Communicate updates, delays, or issues promptly to relevant stakeholders

Requirements

• Bachelor's degree in Commerce, Business Administration, or related field
• 13 years' experience in tendering, e-procurement (GeM), or administrative/operations roles
• Working knowledge of GeM portal processes and government tendering norms
• Strong attention to detail and organizational skills
• Proficiency in MS Excel and documentation tools
• Good written and verbal communication skills

Why Join Us

• Work with a fast-growing company serving aerospace, defence, and advanced engineering sectors
• Hands-on exposure to government/PSU tendering for high-precision materials
• Ownership of a critical revenue-generating function within a structured supply chain