Tender Executive

Coconut Media Box LLC; Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

Coconut Media Box LLC is seeking a diligent Tender Coordinator in Mumbai to identify tenders, manage end-to-end submission processes, and coordinate documentation across departments. The role emphasizes meeting deadlines and maintaining accurate tender records.

Ideal candidates will be proficient in online tendering platforms, with strong MS Office skills and experience handling GeM and CPP portals. On-site work in Mumbai is expected.

Qualifications

• Good knowledge of online tendering and procurement processes.
• Familiarity with GeM, CPP Portal, and other e-tendering platforms.
• Strong documentation and coordination skills.
• Proficiency in MS Office, especially Excel and Word.

Responsibilities

• Search and identify relevant tenders from government and private portals.
• Handle complete tender submission processes through online and offline modes.
• Prepare, compile, and verify tender documents, technical documents, BOQs, and commercial proposals.
• Coordinate with internal departments for required documentation, approvals, and supporting details.
• Upload tender documents on various e-tender portals such as GeM, CPP Portal, and other procurement platforms.
• Ensure timely submission of tenders before deadlines.
• Maintain proper records of submitted tenders, EMDs, tender fees, agreements, and related documentation.
• Manage Digital Signature Certificates (DSC) and portal registrations/renewals.
• Review tender eligibility criteria, terms, and conditions to ensure compliance.
• Follow up on tender status, corrigenda, clarifications, and bid results. Maintain MIS reports and tender databases for tracking purposes. Coordinate for physical submission and collection of documents wherever required.
• Ensure confidentiality and accuracy of tender-related information.

Skills

Tendering process

Documentation

Time management

Communication

Tools

GeM Portal

CPP Portal

MS Office

Job description

Role & responsibilities

Search and identify relevant tenders from government and private portals.

Handle complete tender submission processes through online and offline modes.

Prepare, compile, and verify tender documents, technical documents, BOQs, and commercial proposals.

Coordinate with internal departments for required documentation, approvals, and supporting details.

Upload tender documents on various e-tender portals such as GeM, CPP Portal, and other procurement platforms.

Ensure timely submission of tenders before deadlines.

Maintain proper records of submitted tenders, EMDs, tender fees, agreements, and related documentation.

Manage Digital Signature Certificates (DSC) and portal registrations/renewals.

Review tender eligibility criteria, terms, and conditions to ensure compliance.

Follow up on tender status, corrigenda, clarifications, and bid results. Maintain MIS reports and tender databases for tracking purposes. Coordinate for physical submission and collection of documents wherever required.

Ensure confidentiality and accuracy of tender-related information.

Required Skills

Good knowledge of online tendering and procurement processes.

Familiarity with GeM, CPP Portal, and other e-tendering platforms.

Strong documentation and coordination skills.

Proficiency in MS Office, especially Excel and Word.

Good communication and time management skills.

Ability to work under deadlines and manage multiple tenders simultaneously.