Tender Executive

Edward Food Research And Analysis Centre; Kolkata District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Edward Food Research And Analysis Centre is seeking an experienced Senior Tender Executive in Kolkata to manage the full tender lifecycle. You will identify relevant government tenders, handle document preparation, online submissions, and compliance, and coordinate with internal teams to assemble required technical and commercial documents.

The role requires at least 5 years in government tendering, strong coordination and communication skills, and proficiency in MS Office.

Qualifications

• 5+ years of experience in Government Tendering / E-Tendering.
• Practical experience in Government Tender Filling and Application Tracking.
• Understanding of government procurement and tender procedures.
• Experience with Government E-Tender / Procurement Portals.
• Strong documentation, coordination and follow-up skills.
• Proficiency in MS Office, especially Excel and Word.
• Excellent attention to detail and ability to meet strict deadlines.
• Strong communication and organizational skills.
• Experience handling multiple tenders simultaneously.

Responsibilities

• Identify and monitor Government Tenders / E-Tenders from portals.
• Manage the complete tender application process including documents, online submission, EMD, fees and compliance.
• Review tender documents, eligibility, technical specs and commercial requirements.
• Coordinate with internal departments to collect technical, commercial and statutory documents.
• Ensure timely submission within deadlines.
• Track tenders and maintain records of status, evaluations and openings.
• Follow up on tender-related queries, clarifications and amendments.
• Maintain Tender Tracker / MIS and provide regular status reports to management.
• Coordinate with government departments and authorities on tender matters.
• Maintain documentation of all submitted and ongoing tenders.
• Monitor outcomes and support post-tender activities.

Skills

Government Tendering

Tender Application

Documentation

Coordination

Communication

Deadline-driven

MS Office (Excel/Word)

Tools

MS Office

Job description

Sr. Tender Executive

We are looking for an experienced Tender Executive with strong hands-on experience in Government Tendering, Tender Application & Documentation, and Tender Tracking. The candidate will be responsible for managing the complete tendering process from identification and preparation to submission and follow-up.

Key Responsibilities

• Identify and monitor relevant Government Tenders / E-Tenders from various portals.
• Handle the complete tender application process, including document preparation, online submission, EMD, tender fees and compliance requirements.
• Review tender documents, eligibility criteria, technical specifications and commercial requirements.
• Coordinate with internal departments to collect required technical, commercial and statutory documents.
• Ensure accurate and timely submission of tenders within stipulated deadlines.
• Track submitted tenders and maintain records of tender status, results, technical evaluation and commercial opening.
• Follow up on tender-related queries, clarifications, corrigenda and amendments.
• Maintain a comprehensive Tender Tracker / MIS and provide regular status reports to management.
• Coordinate with government departments and relevant authorities regarding tender-related matters.
• Maintain proper documentation and records of all submitted and ongoing tenders.
• Monitor tender outcomes and support the team in post-tender activities.

Candidate Profile

• 5+ years of relevant experience in Government Tendering / E-Tendering.
• Strong practical experience in Government Tender Filling and Application Tracking.
• Good understanding of government procurement and tender procedures.
• Experience working with Government E-Tender / Procurement Portals.
• Strong documentation, coordination and follow-up skills.
• Good knowledge of MS Office, particularly Excel and Word.
• Excellent attention to detail and ability to work within strict deadlines.
• Strong communication and organizational skills.
• Experience in handling multiple tenders simultaneously will be an advantage.