Tender Executive

Twenty Four Systems; Ghitorni; On-site; INR 600,000 - 900,000; Full time

Job summary

Twenty Four Systems in Delhi is seeking a skilled Tender/Bid Manager to identify tenders from government portals, analyze RFPs, and coordinate with technical, procurement, finance, and legal teams to assemble bid documents.

You will prepare technical and commercial bid responses, ensure timely submissions with all necessary documentation (EMD, bank guarantees, certificates), and liaise with OEMs for pricing and specifications.

Qualifications

• Bachelor's degree in Engineering/IT/Business Administration.
• 1–3 years of tendering/bid management experience in IT/ Systems Integration.
• Strong knowledge of government e-procurement platforms (GeM, CPPP, state portals).
• Familiarity with IT hardware, networking, security systems, and data centers.
• Excellent documentation and MS Office/Excel skills.
• Strong coordination and multitasking under tight deadlines.
• Knowledge of GST, EMD, PBG, and other tender requirements.

Responsibilities

• 01. Track and identify tenders from government portals (GeM, CPPP, e-Procurement), PSU websites, and private RFPs.
• 02. Analyze tender documents (RFP/RFQ/EOI) for eligibility, technical, and commercial requirements.
• 03. Coordinate with technical, procurement, finance, and legal teams to compile bid documents.
• 04. Prepare technical and commercial bid responses, compliance sheets, and pre-bid queries.
• 05. Ensure timely submission of tenders (online/offline) with all required documentation (EMD, bank guarantees, certificates, etc.).
• 06. Liaise with OEMs/vendors for pricing, technical specifications, and authorization letters.
• 07. Maintain a tender tracker/database with status updates (submitted, under evaluation, won/lost).
• 08. Attend pre-bid meetings and tender openings as required.
• 09. Conduct competitor and pricing analysis to strengthen bid strategy.
• 10. Ensure compliance with statutory and organizational tendering policies.

Education

Bachelor's degree in Engineering/IT/Business Administration

MBA preferred

Tools

MS Office/Excel

Job description

Role & responsibilities

• 01. Track and identify relevant tenders from government portals (GeM, CPPP, e-Procurement), PSU websites, and private RFPs.
• 02. Analyze tender documents (RFP/RFQ/EOI) for eligibility, technical, and commercial requirements.
• 03. Coordinate with technical, procurement, finance, and legal teams to compile bid documents.
• 04. Prepare technical and commercial bid responses, compliance sheets, and pre-bid queries.
• 05. Ensure timely submission of tenders (online/offline) with all required documentation (EMD, bank guarantees, certificates, etc.).
• 06. Liaise with OEMs/vendors for pricing, technical specifications, and authorization letters.
• 07. Maintain a tender tracker/database with status updates (submitted, under evaluation, won/lost).
• 08. Attend pre-bid meetings and tender openings as required.
• Conduct competitor and pricing analysis to strengthen bid strategy.
• 09. Ensure compliance with statutory and organizational tendering policies.
• 10. Support post-bid clarifications, negotiations, and contract finalization.

Preferred candidate profile :

• 01. Bachelor's degree in Engineering/IT/Business Administration (MBA preferred).
• 02. 1-3 years of experience in tendering/bid management, preferably in IT/Systems Integration, networking, or infrastructure industry.
• 03. Strong knowledge of government e-procurement platforms (GeM, CPPP, state portals).
• 04. Familiarity with technical specifications for IT hardware, networking, security systems, data centers, etc.
• 05. Excellent documentation, drafting, and MS Office/Excel skills.
• 06. Strong coordination and multitasking abilities under tight deadlines.
• 07. Knowledge of GST, EMD, PBG, and other commercial/legal tender requirements.

Preferred Skills

• 01. Experience with OEMs like Cisco, HP, Dell, Juniper, Fortinet, etc.
• 02. Understanding of ISO/quality certifications required in tenders.
• 03. Prior experience working with system integrators or IT infrastructure companies.