Tender Executive

CUBE - Digital Construction Platform; Indore District; On-site; INR 300,000 - 520,000; Full time

Job summary

CUBE - Digital Construction Platform in Indore seeks a detail-oriented Tender Executive to join the Business Development team. You will identify tender opportunities, coordinate with internal teams, and assemble complete technical and commercial bids ahead of deadlines.

You will manage tender documentation, monitor amendments, and help with EOIs and pre-qualification documents, ensuring accurate submissions and efficient communication with stakeholders.

Qualifications

• Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.
• 1-3 years of experience in tender management, bid management, proposal management, or business development support.
• Good understanding of the end-to-end tender/bidding process.
• Strong documentation and drafting skills.
• Excellent attention to detail and accuracy.
• Strong coordination and follow-up skills.
• Ability to interpret and understand tender/RFP documents.
• Good working knowledge of MS Excel, MS Word, and PowerPoint.
• Ability to manage multiple tenders and deadlines simultaneously.
• Strong written and verbal communication skills.
• Comfortable working with online tender portals and e-procurement platforms.

Responsibilities

• Identify and track relevant government, PSU, corporate, and institutional tender opportunities through portals and sources.
• Review tender documents, RFPs, RFQs, EOI, and other bid requirements to understand eligibility, scope, timelines, and submission requirements.
• Prepare and compile technical and commercial tender documents in coordination with BD, Finance, Legal, Technical, and other relevant teams.
• Ensure all required documents, certificates, declarations, forms, and supporting information are complete and accurate.
• Prepare tender submissions as per the prescribed formats, guidelines, and eligibility requirements.
• Coordinate with internal stakeholders to collect required information and documentation within defined timelines.
• Maintain a tracker of all ongoing, upcoming, submitted, and awarded tenders.
• Ensure timely submission of tenders before the specified deadlines.
• Manage tender-related correspondence, clarifications, pre-bid queries, and submission-related communications.
• Monitor tender amendments, corrigenda, extensions, and updates, and communicate relevant changes to stakeholders.
• Support the BD team in preparing EOIs, pre-qualification documents, proposals, and other business development documentation.
• Maintain an organized repository of tender documents, credentials, company profiles, case studies, certificates, and other standard documents.
• Coordinate with Finance and other teams for EMD, tender fees, security deposits, bank guarantees, and other commercial requirements, wherever applicable.
• Conduct basic analysis of tender requirements and highlight potential eligibility gaps, risks, or missing documents to the BD team.
• Ensure compliance with tender submission guidelines and internal approval processes.
• Assist in post-submission activities, including bid status tracking, clarifications, negotiations, and award documentation.

Skills

Tender management

Bid management

Coordination

Documentation

Communication

Education

Bachelor's degree in Business Administration, Commerce, Engineering or related field

Tools

MS Excel

MS Word

PowerPoint

Job description

We are looking for a detail-oriented and proactive Tender Executive to join our Business Development team. The role will be responsible for identifying relevant tender opportunities, coordinating with internal teams, preparing complete tender documentation, and ensuring timely and accurate submission of tenders. The ideal candidate should have strong documentation and coordination skills, a good understanding of the tendering process, and the ability to manage multiple deadlines simultaneously.

Key Responsibilities

• Identify and track relevant government, PSU, corporate, and institutional tender opportunities through various tender portals and sources.
• Review tender documents, RFPs, RFQs, EOI, and other bid requirements to understand eligibility criteria, scope, timelines, and submission requirements.
• Prepare and compile technical and commercial tender documents in coordination with BD, Finance, Legal, Technical, and other relevant teams.
• Ensure all required documents, certificates, declarations, forms, and supporting information are complete and accurate.
• Prepare tender submissions as per the prescribed formats, guidelines, and eligibility requirements.
• Coordinate with internal stakeholders to collect required information and documentation within defined timelines.
• Maintain a tracker of all ongoing, upcoming, submitted, and awarded tenders.
• Ensure timely submission of tenders before the specified deadlines.
• Manage tender-related correspondence, clarifications, pre-bid queries, and submission-related communications.
• Monitor tender amendments, corrigenda, extensions, and updates, and communicate relevant changes to stakeholders.
• Support the BD team in preparing EOIs, pre-qualification documents, proposals, and other business development documentation .
• Maintain an organized repository of tender documents, credentials, company profiles, case studies, certificates, and other standard documents.
• Coordinate with Finance and other teams for EMD, tender fees, security deposits, bank guarantees , and other commercial requirements, wherever applicable.
• Conduct basic analysis of tender requirements and highlight potential eligibility gaps, risks, or missing documents to the BD team.
• Ensure compliance with tender submission guidelines and internal approval processes.
• Assist in post-submission activities, including bid status tracking, clarifications, negotiations, and award documentation.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.
• 1-3 years of experience in tender management, bid management, proposal management, or business development support.
• Good understanding of the end-to-end tender/bidding process.
• Strong documentation and drafting skills.
• Excellent attention to detail and accuracy.
• Strong coordination and follow-up skills.
• Ability to interpret and understand tender/RFP documents.
• Good working knowledge of MS Excel, MS Word, and PowerPoint.
• Ability to manage multiple tenders and deadlines simultaneously.
• Strong written and verbal communication skills.
• Comfortable working with online tender portals and e-procurement platforms.

Preferred Skills

• Experience working with government/PSU tenders or e-procurement portals.
• Familiarity with GeM and other government tendering platforms.
• Experience in preparing technical and commercial bids.
• Understanding of EMD, PBG, BG, tender fees, eligibility criteria, and bid submission processes.
• Experience in the technology/SaaS/IT services/construction-tech domain will be an advantage.