Tender Executive

Ivtex Corporate Solutions; Bhubaneswar Municipal Corporation; In loco; INR 400.000 - 800.000; Tempo pieno

Descrizione del lavoro

IVTEX Corporate Solutions Pvt. Ltd. in Bhubaneswar is seeking a detail-oriented Tender Executive to manage the complete tender lifecycle and ensure timely submissions on GeM, CPPP and State e-Tender portals.

Responsibilities include identifying tenders, preparing bid documents, coordinating with technical, finance, legal, and management teams, and maintaining comprehensive tender records. Proficiency with GeM and government portals is essential.

Competenze

• Bachelor's degree in any discipline; MBA preferred but not mandatory.
• 2 to 5 years in Tender Management or Bid Management.
• Experience in IT, Government Projects, EPC, Infrastructure or Consulting preferred.
• Hands-on experience with GeM and government e-tender portals.
• Strong documentation, organizational and coordination abilities.

Mansioni

• Search and identify tenders from GeM, CPPP and state portals.
• Review tender documents and prepare eligibility checklists.
• Coordinate with technical, finance, legal, and management teams for bid prep.
• Prepare technical and commercial bid documentation.
• Upload and submit bids within deadlines.
• Maintain records of submitted tenders, EMDs, BGs and correspondence.
• Track tender status, corrigenda, evaluations, and awards.
• Coordinate vendor registrations and portal updates.
• Handle post-award documentation and compliance.
• Prepare MIS reports and tender databases.

Conoscenze

GeM Portal proficiency

Tender documentation & bid submission

EMD, PBG, BG docs

Documentation & organization

Communication & coordination

MS Excel / Word / PDF tools

Multi-tender management

Formazione

Bachelor's Degree (MBA preferred)

Strumenti

GeM Portal

Government e-Tender portals

MS Excel

MS Word

PDF documentation tools

Descrizione del lavoro

About IVTEX Corporate Solutions Pvt. Ltd.

IVTEX Corporate Solutions Pvt. Ltd. is a technology-driven organization specializing in IT services, software development, government e-Governance solutions, data centre projects, HRMS, project management systems, AI solutions, and digital transformation initiatives. We work extensively with Government departments, PSUs, and private organizations through various tendering and procurement platforms.

Job Summary

We are looking for a detail-oriented and proactive Tender Executive to manage the complete tender lifecycle. The ideal candidate should have experience in identifying suitable tenders, preparing bid documents, coordinating with internal teams, and ensuring timely submission on Government e-Procurement portals such as GeM, CPPP, and various State e-Tender portals.

Key Responsibilities

• Search and identify relevant tenders from GeM, CPPP, State Government portals, and other procurement websites.
• Review tender documents and prepare eligibility checklists.
• Coordinate with technical, finance, legal, and management teams for bid preparation.
• Prepare technical and commercial bid documentation.
• Upload and submit bids within prescribed timelines.
• Maintain records of all submitted tenders, EMDs, BGs, agreements, and correspondence.
• Track tender status, corrigenda, bid opening, technical evaluations, and award notifications.
• Coordinate for vendor registrations and portal updates.
• Handle post-award documentation, agreement formalities, and compliance requirements.
• Ensure accuracy and completeness of all tender-related documentation.
• Prepare MIS reports and maintain tender databases.
• Stay updated with procurement guidelines, Government policies, and portal changes.

Required Skills

• Hands-on experience with GeM Portal and Government e-Tender portals.
• Strong understanding of tender documentation and bid submission processes.
• Knowledge of EMD, PBG, BG, affidavits, declarations, and statutory documents.
• Excellent documentation and organizational skills.
• Strong communication and coordination abilities.
• Good knowledge of Microsoft Excel, Word, and PDF documentation tools.
• Ability to manage multiple tenders simultaneously while meeting deadlines.

Eligibility

• Bachelor's Degree in any discipline (MBA preferred but not mandatory).
• Experience: 2 to 5 years in Tender Management or Bid Management.
• Experience in IT, Government Projects, EPC, Infrastructure, or Consulting organizations will be preferred.

Preferred Qualifications

• Experience handling bids worth high-value Government projects.
• Familiarity with procurement rules and public procurement processes.
• Ability to interpret RFPs, RFQs, EOIs, and bid conditions independently.
• Experience coordinating with OEMs, partners, and consortium members.

Key Competencies

• Attention to Detail
• Time Management
• Documentation Skills
• Analytical Thinking
• Problem Solving
• Team Collaboration
• Accountability
• Professional Communication

Compensation

Salary will be offered based on qualifications, relevant experience, and interview performance.