tender executive

JobTrade; Ahmedabad District; On-site; INR 400,000 - 700,000; Full time

Job summary

JobTrade in Ahmedabad seeks a diligent Tender Analyst to identify and analyze government and private tenders. You will prepare complete submission packages, ensuring compliance with GST and EMD processes.

You will coordinate with Sales, Production, Accounts, and Legal teams to assemble cost estimates and technical data sheets, track submissions, and respond to pre-bid queries.

Qualifications

• Tender experience and knowledge of procurement processes.
• Ability to prepare complete tender submission packages with required documents.
• Knowledge of statutory compliance, GST, EMD/bank guarantees.

Responsibilities

• Identify relevant government and private tender opportunities via portals.
• Analyze tender documents, terms, scope of work, and eligibility criteria.
• Prepare technical and financial bids with required documents.
• Coordinate with Sales, Production, Accounts, and Legal teams.
• Track tender progress, RA participation, and award notifications.

Skills

Tender identification

Tender analysis

Inter-department coordination

Documentation & submission

Compliance knowledge

GST knowledge

Tools

GeM Portal

CPPP

State e-Procurement portals

MS Office (Word, Excel)

PDF tooling

Job description

Job Description:

Tender Identification & Analysis: Search and identify relevant government and private tender opportunities via portals (e.g., GeM, CPPP, state procurement boards, e-procurement sites). Analyze tender documents, terms and conditions, scope of work, technical specifications, and eligibility criteria. Documentation & Submission: Prepare complete tender submission packages, including technical bids, financial bids, statutory compliance documents, experience certificates, and bank guarantees/EMD.

Ensure strict compliance with tender deadlines, formatting, and submission guidelines (both online uploads and hardcopy submissions). Inter-Departmental Coordination: Coordinate with Sales, Production, Accounts, and Legal teams to gather cost estimates, technical datasheets, licenses, and product certifications. Resolve pre-bid queries with clients or government authorities.

Post-Submission & Tracking: Track tender evaluation progress, reverse auction (RA) participation, and award notifications. Maintain a detailed tracker/database of all submitted tenders, won contracts, pending bids, and earnest money deposits (EMD) for timely refund processing Technical Skills: Hands-on expertise with GeM Portal , Central Public Procurement Portal (CPPP), and State e-Procurement portals. Proficiency in MS Office (Word, Excel) and document formatting/PDF tools.

Knowledge of commercial terms, GST, EMD/Bank Guarantee processes, and statutory contract compliance.