Tender Executive

Jobixo; Gurugram District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Jobixo in India seeks an experienced Tender Identification & Bid Support professional to identify government tenders via GeM, CPPP and state portals. You will review eligibility, assist PQ assessment, and coordinate document collection for technical and commercial bids.

You will prepare technical and commercial bid documents, ensure compliance with statutory requirements, and maintain tender calendars for timely submissions, including EMD/PBG documentation and vendor coordination.

Qualifications

• Bachelor's degree in a related discipline with exposure to government tenders.
• Experience in government tendering / B2G tender management is essential.
• Proficiency with GeM, CPPP and state e-procurement portals.

Responsibilities

• Identify and search relevant government tenders through GeM, CPPP, State e-Procurement portals, Railways, PSUs and Municipal Corporations.
• Review tender documents and understand eligibility, technical and commercial requirements.
• Assist in PQ assessment and document collection.
• Maintain tender calendars and ensure timely submissions.
• Coordinate with internal teams for collection of technical, financial and statutory documents.
• Prepare and compile technical bid documents as per tender requirements.
• Maintain and organize statutory and company documents (PF, ESI, GST, Labour License, PASARA, ISO certificates, MSME/NSIC, CA turnover, work completion, POs, references).
• Check documents for completeness and accuracy before submission.
• Assist in preparing commercial bids, costings, and compliance with wage & statutory notifications.
• Support documentation for EMD, PBG, and other tender-related papers.
• Coordinate government client interactions and post-bid clarifications.

Skills

GeM familiarity

CPPP knowledge

MS Excel

Documentation

Coordination

Time management

Attention to detail

Government procurement

Bid submission

Education

Bachelor's degree in Business Administration / Commerce / Management

Tools

GeM Portal

CPP Portal

State e-Procurement portals

Microsoft Office

Job description

Tender Identification & Bid Support

• Search and identify relevant government tenders through GeM, CPPP, State e-Procurement portals, Railways, PSUs and Municipal Corporations.
• Review tender documents and understand eligibility, technical and commercial requirements.
• Assist in Pre-Qualification (PQ) assessmentand identify required documents.
• Maintain tender calendars and ensure timely submission of bids.
• Coordinate with internal teams for collection of technical, financial and statutory documents.

Technical Documentation

• Prepare and compile technical bid documents as per tender requirements.
• Maintain and organize statutory and company documents such as:
• PF, ESI, GST and Labour License
• PASARA License
• ISO 9001, ISO 14001 & ISO 45001 Certificates
• MSME/NSIC Certificates
• CA Turnover Certificates
• Work Completion Certificates
• Purchase Orders and Client References
• Check documents for completeness and accuracy before submission.

Commercial Bid Support

• Assist in preparing commercial bids based on applicable Central and State Minimum Wage notifications.
• Support costing calculations related to:
• Minimum Wages
• VDA
• EPF & ESI
• Bonus
• Leave provisions
• Statutory compliances
• Service Charges
• Assist in GeM Reverse Auctions (RA) and related documentation.
• Support EMD, Performance Bank Guarantee (PBG), EMD refund and other tender-related documentation.
• Government Client Coordination
• Coordinate with government departments and procurement authorities as required.
• Assist in pre-bid meetings and preparation of clarification documents.
• Coordinate internally for responses to client queries.
• Support documentation related to contract award, agreement execution and onboarding.

Compliance & Documentation

• Ensure tender submissions comply with tender terms and statutory requirements.
• Maintain organized records of submitted tenders, bid documents and supporting certificates.
• Track tender status, results and important deadlines.
• Keep updated with changes in GeM policies, procurement guidelines, wage notifications and government regulations.

Required Skills & Qualifications

• Bachelor's Degree in Business Administration, Commerce, Management or related discipline.
• 13 years of experiencein government tendering/B2G tender management.
• Working knowledge of GeM, CPPP and State e-Procurement portals.
• Experience in Facility Management, Manpower Services, Security Services or Sanitationwill be preferred.

Basic understanding of:

• Government procurement procedures
• Labour Laws
• Minimum Wage calculations
• EPF, ESI, Bonus and VDA
• Statutory compliance
• Good documentation and analytical skills.
• Good working knowledge of MS Excel and Microsoft Office.
• Strong communication and coordination skills.
• Ability to work under deadlines with accuracy and attention to detail.

Preferred Experience

• Exposure to government/PSU tenders.
• Experience in GeM Reverse Auctions.
• Experience in preparing technical and commercial bid documents.
• Exposure to government departments, PSUs, Railways or Municipal Corporations.
• Knowledge of tender documentation and post-bid processes.

Key Competencies

• Government Tendering
• GeM & CPPP
• State e-Procurement Portals
• Technical Bid Documentation
• Commercial Bid Support
• Tender Costing
• Statutory Compliance
• EMD & PBG Documentation
• Government Client Coordination
• MS Excel
• Documentation & Record Keeping
• Time Management
• Attention to Detail
• Stakeholder Coordination