Tender & Bidding Executive

Chandigarh News; Chandigarh; On-site; INR 350,000 - 750,000; Full time

Benefits offered by this job

Competitive salary based on experience

PF and paid leave

Exposure to large government projects

Growth opportunities

Job summary

Electrophoto Equipments Pvt. Ltd. (EPE) is hiring a Tender & Bidding Executive for its IT SI division in Chandigarh. You will identify and track relevant bids, prepare technical and commercial bids, and coordinate with sales, presales and OEMs to ensure timely submissions.

Role requires deep knowledge of GeM/e-tendering, strong documentation skills, and the ability to manage EMD/PBG and bid calendars while maintaining meticulous records of registrations and past orders.

Qualifications

• Graduate (B.Com / BBA / B.Tech / BCA preferred).
• 38 years of hands-on experience in GeM and e-tendering, preferably with an IT hardware / system integrator company.
• Strong understanding of tender documents, eligibility criteria, technical specifications and GeM rules.

Responsibilities

• Identify and track relevant bids on GeM, CPPP, State e-Procurement and institutional portals
• Prepare complete technical and commercial bids for IT Enterprise, Client, Security, power and AV solutions
• Prepare compliance / deviation sheets, BOQs and price bids in coordination with sales and presales
• Manage EMD / PBG, DSC, pre-bid queries, corrigenda and the bid calendar to ensure no deadline is missed
• Coordinate with OEMs and distributors for MAF / authorisation letters, datasheets and pricing
• Maintain GeM seller profile and product catalogue; manage GeM direct purchase, L1 and bid / RA participation
• Track bid results, order acceptance, delivery documentation and payment status
• Maintain company document repository (registrations, certificates, turnover, past orders)

Skills

GeM e-tendering

MS Excel

Documentation

Education

Graduate (B.Com / BBA / B.Tech / BCA preferred)

Tools

MS Word

PDF tools

Job description

Role & responsibilities

Electrophoto Equipments Pvt. Ltd. (EPE), a 45-year-old IT system integrator, is hiring a Tender & Bidding Executive for its IT SI division in Chandigarh.

• Identify and track relevant bids on GeM, CPPP, State e-Procurement and institutional portals
• Prepare complete technical and commercial bids for IT Enterprise, Client, Security, power and AV solutions
• Prepare compliance / deviation sheets, BOQs and price bids in coordination with sales and presales
• Manage EMD / PBG, DSC, pre-bid queries, corrigenda and the bid calendar to ensure no deadline is missed
• Coordinate with OEMs and distributors for MAF / authorisation letters, datasheets and pricing
• Maintain GeM seller profile and product catalogue; manage GeM direct purchase, L1 and bid / RA participation
• Track bid results, order acceptance, delivery documentation and payment status
• Maintain company document repository (registrations, certificates, turnover, past orders)

Preferred candidate profile

• Graduate (B.Com / BBA / B.Tech / BCA preferred)
• 38 years of hands-on experience in GeM and e-tendering, preferably with an IT hardware / system integrator company
• Strong understanding of tender documents, eligibility criteria, technical specifications and GeM rules
• Proficient in MS Excel, Word and PDF tools; strong documentation and follow-up skills
• Detail-oriented and able to work under tight deadlines

Perks and benefits

• Competitive salary based on experience
• PF and paid leave
• Exposure to large government, education and defence projects with leading OEMs
• Stable, 45-year-old organisation with growth opportunities