Tender Executive-GEM Portal (IT Hardware)

Snew Computers Pvt Ltd; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Snew Computers Pvt Ltd in Chennai is seeking a GeM Tender Specialist to monitor tenders, identify opportunities, and manage end-to-end bid processes.

You will coordinate with Sales, Finance, and OEMs, prepare technical and commercial documents, ensure compliance, and track bid outcomes, deadlines, and post-award activities.

Qualifications

• Experience with GeM portal and government procurement.
• Proven tender/bid management experience.
• Technical and commercial bid preparation expertise.
• Proficient in MS Excel and documentation.
• Strong attention to detail and accuracy.
• Excellent coordination and follow-up skills.
• Knowledge of GST and government tender procedures.
• Strong negotiation and commercial understanding.
• Ability to work under strict deadlines.
• Awareness of IT hardware products (HP, Dell, Lenovo, HPE, servers, laptops, desktops, printers, networking).

Responsibilities

• Monitor GeM regularly for tenders, bids, and Reverse Auctions.
• Identify opportunities matching products/services and track deadlines.
• Prepare and submit GeM bids accurately within deadlines.
• Coordinate with Sales, Presales, Finance, OEMs and Management for required information.
• Prepare technical compliance sheets and commercial bid documents.
• Collect OEM letters, datasheets, certificates, declarations and other documents.
• Ensure all uploaded documents comply with tender requirements.
• Coordinate pricing, margins, taxes, freight, installation, and AMC costs.
• Participate in Reverse Auctions when authorized.
• Ensure compliance with GeM seller and tender requirements.
• Submit bids before closing date and track status and awards.
• Coordinate post-bid activities with sales/project teams.
• Maintain tender records and MIS reporting.

Skills

GeM portal

Government procurement

Tender/bid management

Bid preparation

MS Excel

Documentation

Attention to detail

Coordination

GST knowledge

Negotiation

Deadlines

IT hardware knowledge

Job description

GeM Tender Specialist Roles & Responsibilities

1. Tender Identification

• Monitor GeM regularly for relevant tenders, bids, and Reverse Auctions.
• Identify opportunities matching the company's products/services.
• Track tender deadlines, bid validity, eligibility criteria, and technical specifications.
• Maintain a daily/weekly tender opportunity tracker.

2. Tender Evaluation

• Review complete tender documents, including:
• Technical specifications
• Eligibility criteria
• Turnover requirements
• OEM authorization requirements
• Experience requirements
• EMD/PBG requirements
• Delivery timelines
• Warranty/AMC requirements
• Conduct a Go/No-Go analysis before participating.

3. Bid Preparation

• Prepare and submit GeM bids accurately within deadlines.
• Coordinate with Sales, Presales, Finance, OEMs, and Management for required information.
• Prepare technical compliance sheets and commercial bid documents.
• Collect OEM authorization letters, datasheets, certificates, declarations, and other supporting documents.
• Ensure all uploaded documents comply with tender requirements.

4. Commercial & Pricing Coordination

• Coordinate with the sales and finance teams to finalize competitive pricing.
• Calculate margins, taxes, freight, installation, warranty, AMC and other applicable costs.
• Participate in Reverse Auctions when authorized.
• Monitor competitor pricing and market conditions where appropriate.

5. Compliance & Documentation

• Ensure the company meets all GeM seller and tender compliance requirements.
• Verify GST, PAN, MSME, OEM, experience and other statutory documents.
• Maintain updated tender documentation and company certificates.
• Ensure there are no discrepancies between technical and commercial submissions.

6. Tender Submission & Tracking

• Submit bids before the closing date and time.
• Track bid status, technical evaluation, financial evaluation and award status.
• Respond to clarifications or queries raised by the buyer.
• Track corrigendums and amendments and take necessary action.

7. Post-Bid Activities

• Track L1 status and contract/order award.
• Coordinate with the sales/project team after order receipt.
• Support Purchase Order/Contract processing.
• Track Performance Security/PBG, order acceptance and delivery requirements.
• Maintain records of successful and unsuccessful bids.

8. MIS & Reporting

Prepare regular reports such as:

• Daily GeM tender report
• Tender participation report
• Open/closing tender tracker
• Bid status report
• L1/L2 analysis
• Order conversion report
• Lost tender analysis
• Revenue and margin report
• Upcoming tender pipeline

Key Skills Required

• Strong knowledge of GeM portal and government procurement
• Tender/bid management
• Technical and commercial bid preparation
• MS Excel and documentation
• Strong attention to detail
• Good coordination and follow-up skills
• Knowledge of GST and basic government tender procedures
• Negotiation and commercial understanding
• Ability to work under strict deadlines
• Knowledge of IT hardware products such as HP, Dell, Lenovo, HPE, servers, laptops, desktops, printers and networking products is an advantage.