Sr Executive - Facilities Technical

Jones Lang LaSalle (JLL); Gurugram District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Gurugram seeks a Senior Executive - Facilities to oversee daily facility operations, ensuring safe, well-maintained spaces and coordination of facility-related projects. You will manage maintenance, vendor contracts, space planning and budgeting, while monitoring systems like HVAC, electrical and security, ensuring adherence to health and safety regulations.

This on-site role involves collaborating with stakeholders, coordinating moves and renovations, and maintaining

Responsibilities

• Oversee the operation and maintenance of buildings, equipment and systems.
• Coordinate and manage facility repairs, preventive maintenance and inspections.
• Monitor HVAC, electrical, plumbing and security performance and take corrective action.
• Maintain records of maintenance activities, inventory and warranties.
• Identify, evaluate and select vendors for facility services including maintenance, cleaning and security.
• Negotiate contracts and service agreements to meet quality and budget.
• Manage vendor relationships with regular performance reviews.
• Collaborate with stakeholders to determine space requirements and develop space plans.
• Optimize space utilization and coordinate moves, reconfigurations and renovations.
• Assist in budgeting, forecasting expenses and tracking costs.
• Ensure compliance with health, safety and environmental regulations and conduct safety training.
• Coordinate facility-related projects with timelines, budgets and resources.
• Interact with employees and management to address needs and provide assistance.

Job description

Job Summary

Position Overview: The Senior Executive - Facilities is responsible for overseeing and managing the day-to-day operations of facilities within an organization. They are responsible for ensuring that the facilities are well-maintained, safe, and conducive to the needs of employees and visitors. This role involves managing a range of functions, including facility maintenance, vendor management, space planning, budgeting, and coordinating facility-related projects.

Key Responsibilities

Facility Operations and Maintenance:

• Oversee the operation and maintenance of buildings, equipment, and systems to ensure their efficient functioning.
• Coordinate and manage facility repairs, preventive maintenance, and inspections to address any issues promptly.
• Monitor the performance of facility systems, such as HVAC, electrical, plumbing, and security, and take corrective action when necessary.
• Maintain records of maintenance activities, equipment inventory, and warranties.

Vendor Management:

• Identify, evaluate, and select vendors and contractors for facility-related services, including maintenance, repairs, cleaning, security, and landscaping.
• Negotiate contracts and service agreements, ensuring compliance with quality standards and budgetary requirements.
• Manage vendor relationships, including conducting regular performance reviews and addressing any areas of concern.

Space Planning and Utilization:

• Collaborate with various stakeholders to determine space requirements and develop effective space plans.
• Optimize space utilization and ensure efficient layouts to maximize functionality and accommodate changing business needs.
• Coordinate office moves, reconfigurations, and renovations, ensuring minimal disruption to operations.

Budgeting and Financial Management:

• Assist in the development and management of the facility budget, including forecasting expenses and tracking costs.
• Monitor facility-related expenses and identify opportunities for cost optimization and efficiency improvements.
• Review and approve invoices, ensuring accuracy and adherence to budgetary guidelines.

Health, Safety, and Compliance:

• Ensure compliance with health, safety, and environmental regulations, including fire safety, building codes, and emergency preparedness.
• Implement and monitor safety protocols, procedures, and training to maintain a safe and healthy work environment.
• Conduct regular inspections to identify potential hazards and ensure corrective actions are taken.

Project Management:

• Coordinate and manage facility-related projects, such as renovations, expansions, or equipment installations.
• Develop project plans, including timelines, budgets, and resource allocation.
• Collaborate with internal teams and external stakeholders to ensure successful project execution.

Stakeholder Management:

• Interact with internal stakeholders, including employees, department heads, and senior management, to understand their needs and address their concerns.
• Provide exceptional customer service and respond to facility-related inquiries in a timely manner.
• Communicate updates, changes, and relevant information to stakeholders regarding facility operations and projects.

Location: On-site - Gurugram

Scheduled Weekly Hours: 48