Admin Executive

Matrimony com; Hyderabad; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Matrimony.com in Hyderabad is seeking a Facilities Operations professional to manage day-to-day site services, vendor relations, and cost controls. You will coordinate seat planning, security, and compliance while driving data-driven improvements across multiple sites.

You will prepare reports, manage travel and leases, and lead capex/opex budgeting tasks with a focus on business continuity and operational excellence.

Qualifications

• Strong negotiation and interpersonal skills for vendor and stakeholder interactions.
• Proficient in MS Excel, Word and PowerPoint for reporting and presentations.
• Excellent written and verbal communication with data-driven insights.
• Ability to collaborate with multiple teams and drive process improvements.
• Knowledge of fire safety and building compliance standards.

Responsibilities

• Day to day facilities operations and support services management.
• Help desk, travel, lease, house-keeping and security management.
• Prepare daily/weekly checklists and timely, accurate presentations for leaders.
• Seat planning and capacity management with the team.
• CCTV monitoring and routine site checks.
• Maintain equipment AMC and asset tracker for UPS, fire alarm, HVAC, lighting, extinguishers.
• Vendor management and securing competitive prices for daily needs.
• Identify cost-reduction opportunities for facilities.
• Identify refurbishment works and justify capex approvals.
• Develop business continuity plans and ensure no service disruption.
• Manage travel desk for flights and hotels with corporate deals.
• Oversee scrap management and budgeting for Capex/Opex.
• Lead project management initiatives and MIS activities.

Skills

Negotiation

MS Excel

MS Word

PPT

Communication

Analytics

Stakeholder management

SOP writing

Fire safety

People management

Facilities improvements

Job description

Key Responsibilities

• Day to Day Facilities Operations.
• Help desk management/Travel Management/Lease Management/HK Management, Security Management.
• Preparing Daily, Weekly checklist, Presentations on time submission to respective leaders with data accuracy
• Seat planning & capacity management in coordination with Team.
• CCTV Monitorance & Daily check
• Maintain equipment AMC and database for site (UPS, Fire alarm, HVAC, Lighting, and Fire Extinguishers) with updated AMC tracker.
• Vendor Management Getting the right price for our day to day requirements.
• Cost control measure- Identify the areas of opportunities in terms of cost reduction for your respective facilities.
• Capex works- Identify the refurbishment works for your site and put that across to management with justification for approval.
• Cost control measure- Identify the areas of opportunities in terms of cost reduction for your respective facilities.
• BCP Preparedness- There should not be any impact or disruption to the business. Every site in charge should ensure there is no business impact. They need to keep everything prepared in terms of business continuity.
• Travel desk management booking of flight tickets & Hotels with corporate deal.
• Scrap management
• Annual Capex and Opex management budget preparation
• Project Management
• MIS Management

Skill and Competencies:

• Excellent Negotiation Skill, Well versed in MS Excel, MS Word and PPT presentation.
• Good communication & interpersonal skills
• Analytical skills to present insights to management with regard to Facilities function
• Need to collaborate with multiple stakeholders and task orientation
• Fire safety and Building compliance.
• People Management
• Good in writing SOP’s on Facilities
• Should have industry knowledge on Day to Day Facilities improvements/Innovation

contact details:

call & Wahtsaap -7489916171