Facility Executive

JLL; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Job summary

JLL in Bengaluru seeks a Senior Executive - Facilities to oversee day-to-day facilities operations, maintenance, vendor management, space planning, budgeting, and project coordination. You will manage building systems, coordinate repairs, and ensure safety and compliance while optimizing costs.

The role emphasizes coordinating with stakeholders, leading multiple projects, and delivering high service levels in a dynamic corporate environment.

Qualifications

• Bachelor's degree in facilities management, engineering, or a related field (preferred).
• Proven experience in facilities management or a similar role.
• Strong knowledge of building systems, maintenance practices, and facility operations.
• Familiarity with applicable local building codes, regulations, and industry standards.
• Excellent organizational and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Effective interpersonal and communication skills.
• Proficiency in facilities management software and Microsoft Office Suite.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Knowledge of sustainability practices and principles (desired).

Responsibilities

• Oversee operation and maintenance of buildings, equipment, and systems to ensure efficient functioning.
• Coordinate and manage facility repairs, preventive maintenance, and inspections.
• Monitor performance of facility systems (HVAC, electrical, plumbing, security) and take corrective action.
• Maintain records of maintenance activities, equipment inventory, and warranties.
• Identify, evaluate, and select vendors and contractors for facility services.
• Negotiate contracts and service agreements within budgetary requirements.
• Manage vendor relationships with regular performance reviews.
• Collaborate with stakeholders to determine space requirements and develop space plans.
• Optimize space utilization and coordinate office moves and renovations.
• Assist in development and management of facility budget, forecasting expenses, tracking costs.
• Monitor facility expenses and identify cost optimization opportunities.
• Review and approve invoices for budget adherence.
• Ensure compliance with health, safety, and environmental regulations.
• Implement safety protocols and training to maintain a safe work environment.
• Conduct regular inspections to identify hazards and corrective actions.
• Coordinate and manage facility-related projects with timelines and resources.

Skills

Organizational skills

Multitasking

Problem-solving

Communication

Stakeholder management

Project management

Vendor management

Budgeting and financial awareness

MS Office proficiency

Education

Bachelor's degree in facilities management or related field

Tools

Facilities management software

MS Office Suite

Job description

Job Description: Executive - Facilities

Position Overview: The Senior Executive - Facilities is responsible for overseeing and managing the day-to-day operations of facilities within an organization. They are responsible for ensuring that the facilities are well-maintained, safe, and conducive to the needs of employees and visitors. This role involves managing a range of functions, including facility maintenance, vendor management, space planning, budgeting, and coordinating facility-related projects.

Key Responsibilities:

• Facility Operations and Maintenance:
  • Oversee the operation and maintenance of buildings, equipment, and systems to ensure their efficient functioning.
  • Coordinate and manage facility repairs, preventive maintenance, and inspections to address any issues promptly.
  • Monitor the performance of facility systems, such as HVAC, electrical, plumbing, and security, and take corrective action when necessary.
  • Maintain records of maintenance activities, equipment inventory, and warranties.
• Vendor Management:
  • Identify, evaluate, and select vendors and contractors for facility-related services, including maintenance, repairs, cleaning, security, and landscaping.
  • Negotiate contracts and service agreements, ensuring compliance with quality standards and budgetary requirements.
  • Manage vendor relationships, including conducting regular performance reviews and addressing any areas of concern.
• Space Planning and Utilization:
  • Collaborate with various stakeholders to determine space requirements and develop effective space plans.
  • Optimize space utilization and ensure efficient layouts to maximize functionality and accommodate changing business needs.
  • Coordinate office moves, reconfigurations, and renovations, ensuring minimal disruption to operations.
• Budgeting and Financial Management:
  • Assist in the development and management of the facility budget, including forecasting expenses and tracking costs.
  • Monitor facility-related expenses and identify opportunities for cost optimization and efficiency improvements.
  • Review and approve invoices, ensuring accuracy and adherence to budgetary guidelines.
• Health, Safety, and Compliance:
  • Ensure compliance with health, safety, and environmental regulations, including fire safety, building codes, and emergency preparedness.
  • Implement and monitor safety protocols, procedures, and training to maintain a safe and healthy work environment.
  • Conduct regular inspections to identify potential hazards and ensure corrective actions are taken.
• Project Management:
  • Coordinate and manage facility-related projects, such as renovations, expansions, or equipment installations.
  • Develop project plans, including timelines, budgets, and resource allocation.
  • Collaborate with internal teams and external stakeholders to ensure successful project execution.
• Stakeholder Management:
  • Interact with internal stakeholders, including employees, department heads, and senior management, to understand their needs and address their concerns.
  • Provide exceptional customer service and respond to facility-related inquiries in a timely manner.
  • Communicate updates, changes, and relevant information to stakeholders regarding facility operations and projects.

Qualifications and Skills:

• Bachelor's degree in facilities management, engineering, or a related field (preferred).
• Proven experience in facilities management or a similar role.
• Strong knowledge of building systems, maintenance practices, and facility operations.
• Familiarity with applicable local building codes, regulations, and industry standards.
• Excellent organizational and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Effective interpersonal and communication skills.
• Proficiency in facilities management software and Microsoft Office Suite.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Knowledge of sustainability practices and principles (desired).

Note: The above job description is a general outline of typical responsibilities and qualifications for the Senior Executive - Facilities role. Actual job requirements may vary depending on the specific organization and facility.