Sr. Executive/ Assistant Manager( HR Ops- Offer Management)

Walplast Products Pvt. Ltd.; Navi Mumbai; On-site; INR 400,000 - 650,000; Full time

Job summary

Walplast Products Pvt. Ltd. in Navi Mumbai seeks an HR professional to manage documentation and the end-to-end offer process.

You will collect mandatory documents, verify accuracy, and coordinate with BHR for CTC and joining details. The role emphasizes confidentiality, compliance, and timely communication with candidates. You will maintain MIS trackers, supervise document verification, and ensure smooth offer processing, with ownership of the entire letter drafting, release, and post-offer

Qualifications

• 3 to 5 years of experience in HR documentation processes and offer and appointment letter drafting and release

Responsibilities

• Ensure timely collection of mandatory documents from shortlisted/selected candidates and team.
• Follow up on pending documents, highlight delays to stakeholders, and maintain MIS in real time.
• Supervise document verification for completeness and accuracy, resolving discrepancies.
• Share validated documents with BHR for processing and salary negotiation while maintaining confidentiality and compliance.
• Coordinate with BHR for CTC details, designation, joining date, and offer letter inputs.
• Ensure accurate CTC stack-ups are communicated to candidates and obtain acceptance.
• Coordinate offer letter preparation, review, and release, ensuring policy compliance and 100% ownership.
• Track offer acceptance and resignation submission within defined timelines and highlight delays.
• Maintain trackers for documentation, validation, CTC acceptance, approvals, offer release, acceptance, and resignation status; coordinate with vendors for open positions and resume submissions.
• Share resumes with the relevant panel or Recruitment Lead for priority closures and maintain submission trackers.

Skills

HR documentation

Offer/Appointment letter drafting

MIS reporting

Stakeholder coordination

Confidentiality & compliance

Tools

MS Office

Job description

Ensure timely collection of mandatory documents from shortlisted/selected candidates by self and team.

Follow up on pending documents, highlight delays to stakeholders, and maintain the MIS on real time basis.

Supervise document verification for completeness and accuracy, ensuring discrepancies are resolved.

Ensure validated documents are shared with BHR for further processing and salary negotiation while maintaining confidentiality and compliance

3. Coordination with BHR

Coordinate with BHR and the team for CTC details, designation, joining date, and other offer letter release inputs.

Ensure effective stakeholder coordination as required for smooth and timely offer processing.

4. CTC Communication and Approval mail to Business HOD

Share accurate CTC stack-ups with candidates and follow up for the acceptance.

5. Offer Letter / Appointment letter Drafting

Review and Release while displaying 100 % ownership

Coordinate offer letter preparation and review and approve offer and appointment letter drafts for accuracy and policy compliance.

Ensure appointment letter is released on joining date and maintain the TATs.

6. Post-Offer Follow-up

Track offer acceptance and resignation submission within defined timelines and highlight delays.

7. MIS and Reporting

Maintain trackers for documentation, validation, CTC acceptance, approvals, offer release, acceptance, and resignation status with ownership.

Monitor TATs and resolve the gaps

Coordinate with vendors for open-position and fetch resumes.

Share resumes with the relevant panel or Recruitment Lead for priority closures and maintain trackers for resume submissions and follow-ups.

Experience and Technical Skills

.3 to 5 years of experience in HR documentation processes and offer and appointment letter drafting and release